The Incumbent services as the personal secretary to the Associate Director. The Incumbent services as the principal office clerical or administrative support position to the head of the organizational unit by assisting the supervisor, and in some cases, the subordinate staff of that individual.

Duties

Major Duties Include: Route incoming Telephone Calls and mail for Associate Director of Patient Care Services Monitor and Maintain Associate Director Meeting/Appointment Calendar Associate Director of Patient Care Services Triage incoming request for Appointments/meetings with Associate Director of Patient Care Services and re-routing them to other Points of Contact as applicable, scheduling with ADPCS as needed Assist with Arranging Travel for Patient Care Services Executive Team Draft Standard Operating Procedures with all end users feedback before submitting for final signature from Associate Director of Patient Care Services Order office supplies and equipment for Service line of ADPCS Timekeeping for Chief Nurses and back up timekeeper for units. Tracking Action Items, PATS-R, White house complaints, Joint Commission Surveys for Associate Director and follow up with POC's for completion Provide QA/QC on all documents requesting Associate Director of Patient Care Services signature Work Schedule: Monday - Friday; 8:00 AM - 4:30 PM Position Description/PD#: Secretary (OA)/PD99950A Relocation/Recruitment Incentives: Not Authorized. Critical Skills Incentive (CSI): Not Approved. Permanent Change of Station (PCS): Not Authorized. Financial Disclosure Report: Not required.

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 09/07/2023. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-8 position you must have served 52 weeks at the GS-7. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-7 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Monitor and Maintain Associate Director Meeting/Appointment Calendar Associate Director of Patient Care Services Tracking Action Items, PATS-R, White house complaints, Joint Commission Surveys for Associate Director and follow up with POC's for completion Draft Standard Operating Procedures with all end users feedback before submitting for final signature Triage incoming request for Appointments/meetings with Associate Director of Patient Care Services and re-routing them to other Points of Contact as applicable Provide QA/QC on all documents requesting Associate Director of Patient Care Services signature Route incoming Telephone Calls and mail You will be rated on the following Competencies for this position: Attention to DetailClericalCustomer Service (Clerical/Technical)Decision MakingInterpersonal SkillsProject ManagementReading ComprehensionWriting Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: This work is primarily sedentary. Work requires some standing, walking, bending, and carrying light items such as books, folders, papers, etc. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Contacts

• Address Malcom Randall Department of Veterans Affairs Medical Center 1601 Southwest Archer Road Gainesville, FL 32608 US
• Name: Maria Link
• Phone: (814) 943-8164
• Email: [email protected]