The incumbent serves as the principal Executive Office Assistant and confidential Secretary to the Medical Center Director, VA Northern Indiana Healthcare System, Fort Wayne, IN.

Duties

***THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION*** Duties include, but are not limited to the following: Schedules meetings and maintains a calendar of appointments; Coordinates meetings and prepares meeting minutes; Receives incoming calls from patients, clients, staff, and others in need of information; Receives visitors and callers for the department and routes or takes thorough messages as appropriate; Processes incoming or outgoing mail; Maintains files and reports; Types a variety of documents into final form, ensuring correct grammar, spelling, punctuation, format and style; Utilizes a range of software applications (i.e., Word, Excel, Outlook, etc.) to prepare correspondence; Performs office automation work on personal computer utilizing multiple programs to complete documentation; Prepares travel arrangements for staff; Maintains office supplies and equipment; Performs other related duties as assigned. Work Schedule: Full Time, Monday - Friday 8:00am - 4:30pm Recruitment & Relocation Incentives: Not authorized Financial Disclosure Report: Not Required

Requirements

Qualifications

To qualify for this position at the GS-9 level, you must meet the following: TYPING PROFICIENCY: This position requires the skills of a qualified typist. In addition to meeting the experience and/or education requirements, you must be able to type at least 40 words per minute. PLUS SPECIALIZED EXPERIENCE: Applicants must possess one (1) full year of specialized experience equivalent to at least the GS-8 level in the Federal service. Specialized experience is experience providing administrative support to include coordinating meetings and preparing meeting minutes; maintaining a calendar of appointments; processing incoming and outgoing mail; maintaining files and reports; receiving visitors and callers; preparing travel arrangements; and utilizing a range of software applications to prepare spreadsheet, presentations and to develop correspondence and reports. You will be rated on the following Competencies as part of the assessment questionnaire for this position: ClericalCommunicationsComputer SkillsManages and Organizes Information IMPORTANT: A full year of work is considered to be 35-40 hours of work per week. All experience listed on your resume must include the month and year start/end dates. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Physical Requirements: The majority of the duties are performed in the Office of the Director, with occasional meetings in various settings of the health care delivery system and other Federal agencies. Work includes walking, sitting, standing, bending and carrying light items, Some Travel may be required. No specific physical qualifications are required. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Contacts

• Address Northern Indiana HCS 1700 East 38th Street Marion, IN 46953 US
• Name: VHA National Recruitment Center
• Phone: (844)456-5208
• Email: [email protected]