The Work Order Coordinating Clerk serves in the Administrative Support Section located at the Troy Bowling and Franklin R. Sousley Campus for all shops or units of the Maintenance & Operations Section and the Biomedical Engineering Section.

Duties

Duties include: Advise on nation-wide modifications to the programs for adaptation of the software packages to fit the needs of the specific station needs or situation Advise the various shop supervisors of the status of work orders and target dates for completion. Performs work involving the collection, compilation, and/or tracking of data and statistical information in support of the Work Order Program and the Equipment Management Program. Reviews documents and reports for completeness and enters pertinent information into the automated tracking system. Coordination with various shop supervisors to determine the type and frequency of preventive maintenance required to be performed on all building service equipment, biomedical equipment, personal property, and other types of equipment under the responsibility of Engineering Service. Prepares, composes, or reviews correspondence prepared for the purpose of obtaining or supplying information. General filing including the use of alphabetical, numerical, or chronological filing systems to file reports, correspondence, records, publications, regulations, directives, and similar material. Office automation skills to provide back-up assistance in the absence of or need for other clerical employees. Serves as the Time and Attendance Clerk for Engineering Service. Coordinate all in-coming maintenance calls with the various section supervisors of the service. Review and issue to the various section supervisors electronic work orders entered by Medical Center Services. Directs visitors and refers callers to appropriate staff member based on specific request or by ascertaining the nature of the call. Other duties as assigned. Work Schedule: Monday - Friday; 8:00am - 4:30pm Position Description Title/PD#: Work Order Coordinating Clerk (OA)/056130 Physical Requirements: Typically, the employee sits to do the work. However, there may be some walking, standing, bending, carrying of light items such as papers, books, small parts, or driving an automobile. No special physical demands are required to perform the work. The work environment involves everyday risks or discomforts which require normal safety precautions typical of such places as offices, meeting rooms and training rooms. The work area is adequately lighted, heated and ventilated.

Requirements

• You must be a U.S. citizen to apply for this job
• Subject to a background/suitability investigation
• Designated and/or random drug testing may be required
• May serve a probationary period
• Selective Service Registration is required for males born after 12/31/1959
• A complete application package; Resume, Transcripts, etc.
• Selected applicants will be required to complete an online onboarding process
• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP).

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement. GS-05 grade level: One year of specialized experience (equivalent to the GS-04 grade level in the federal service); experience that equipped the applicant with the particular knowledge, skills and abilities (KSA's) and other characteristics to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled, in the normal line of progression for the occupation in the organization. Specialized experience includes: Use of one or more types of software (word processing, spreadsheets, databases, etc.) to accomplish tasks; knowledge of processing procedures and functions of several varieties of software and/or advanced software functions to provide a wide range of documents to enhance productivity; reviewing electronic work orders; preparing and checking correspondence for proper grammar, spelling and punctuation; experience with time and attendance reports; entering information into various data systems; receive and process documents; preparation of reports. OR Substitution of Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have successfully completed 4 years of education above high school OR Combination of Education and Experience: Equivalent combinations of successfully completed post-high school education and experience may be used to meet total experience requirements at grades GS-5 and below, For GS-5 level positions, only education in excess of the first 60 semester hours (i.e., beyond the second year) is creditable toward meeting the specialized experience requirement. One full academic year of study (30 semester hours) beyond the second year is equivalent to 6 months of specialized experience. You will be rated on the following Competencies for this position: Computer SkillsFollow DirectionsStress ToleranceWriting Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/.

If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education.

Contacts

• Address Lexington VA Health Care System 2250 Leestown Road Lexington, KY 40511 US
• Name: Kimberly Connell
• Phone: 727-776-7797
• Email: [email protected]