This position is a Administrative Support Assistant, GS- 0303-5/6 working in Hadley, Massachusetts for the R5-Assistant Regional Director-Ecological Services. This position is also open to status candidates under announcement R5-23-12078377-CU-MP. You must apply to each announcement separately if you wish to be considered under both recruitment methods.

Duties

As an Administrative Support Assistant your duties will include, but are not limited to, the following: Managing calendars and scheduling meetings Preparing documents for signature Making travel arrangements and processing travel vouchers Assisting with time sheets Back up for lead secretary Making purchases as needed for the staff (having a purchase card and the obligations associated with that) Scanning documents

Requirements

• Must be a U.S. Citizen or National.
• Resume (See "Required Documents"). Failure to provide ALL required information on your resume will result in loss of consideration due to an incomplete application package. It is your responsibility to ensure all information is provided on resume.
• Eligibility and Supporting documents - You will ONLY be considered for the eligibilities that you select "yes" to AND submit the required supporting documentation, as listed in the Required Documents section.
• Suitability for employment, as determined by background investigation.
• Probationary Period: Selectees may be required to successfully complete a probationary period.
• Individuals assigned male at birth after 12-31-59 must be registered for Selective Service. To verify registration, visit SSS.gov.

Qualifications

Only experience and education obtained by 09/08/2023 will be considered. In order to qualify for this position you must satisfy the Minimum Qualification for the respective grade level(s) to which you are applying. Minimum Qualification [GS-5] One year of specialized experience comparable in scope and responsibility to the GS-4 grade level in the Federal service providing administrative support. Experience may include: (1) preparing time and attendance reports using an electronic time and attendance system; (2) providing general office support services (e.g., prepare forms and documents, screen visitors and calls, sort mail, maintain files, schedule meetings, prepare agendas, take notes, etc.); (3) performing a variety of administrative functions in payroll, personnel, procurement, travel, budget, etc.; and/or (4) using office equipment, such as computers, faxes, copiers, multi-line telephones, etc. OR Successful completion of four full years of education above the high school level at an accredited business, secretarial or technical school, junior college, college, or university. OR A combination of education and experience as described in 1 and 2 above which together equals 100% of the requirement. Minimum Qualification [GS-6] One year of specialized experience comparable in scope and responsibility to the GS-5 grade level in the Federal service providing administrative support. Experience may include: (1) preparing time and attendance reports using an electronic time and attendance system; (2) providing general office support services (e.g., prepare forms and documents, screen visitors and calls, sort mail, maintain files, schedule meetings, prepare agendas, take notes, etc.); (3) performing a variety of administrative functions in payroll, personnel, procurement, travel, budget, etc.; (4) using office equipment, such as computers, faxes, copiers, multi-line telephones, etc.; (5) using judgement as well as established procedures, memoranda, regulations, or other guidance to carry out duties and resolve day-to-day issues; (6) interpreting administrative policies and procedures, and providing guidance to office and field personnel; and/or (7) maintaining confidentiality and security when assisting with personnel actions and personal information. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

PROOF OF EDUCATION: All applicants who are using education or a combination of education and experience to qualify must submit copies of official or unofficial transcripts which include grades, credit hours earned, major(s), grade point average or class ranking, institution name, and student name. If any required coursework is not easily recognizable on transcripts, or if you believe a portion of a particular course can be credited toward meeting an educational requirement, you must also provide a memorandum on letterhead from the institution's registrar, dean, or other appropriate official stating the percentage of the course that should be considered to meet the requirement and the equivalent number of units. Unofficial transcripts are acceptable; however, if you are selected for the position, you will be required to produce the original official transcripts.

PASS/FAIL COURSES: If more than 10 percent of your undergraduate course work (credit hours) were taken on a pass/fail basis, your claim of superior academic achievement must be based upon class standing or membership in an honor society.

GRADUATE EDUCATION: One academic year of graduate education is considered to be the number of credits hours your graduate school has determined to represent one academic year of full-time study. Such study may have been performed on a full-time or part-time basis. If you cannot obtain your graduate school's definition of one year of graduate study, 18 semester hours (or 27 quarter hours) should be considered as satisfying the requirement for one year of full-time graduate study.

FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html

Contacts

• Address Division of Human Resources Division of Human Resources 300 Westgate Center Drive Hadley, MA 01035 US
• Name: Human Resources Staffing Division
• Phone: 833-512-0482
• Email: [email protected]