This position will be assigned to the Child and Youth Services Flight at JBSA Randolph. This is a regular part-time category position with guaranteed 20 hours per week, may work up to 40 hrs./week. Employees appointed to a regular category position are eligible for benefits.

Duties

Provides administrative support for the 502d FSS Squadron. Reports directly to the flight chiefs and/or Ops Officer. Duties include but are not limited to administrative support to the Flight Chiefs, Assistant Flight Chiefs, and Ops Officer within the squadron. Knowledgeable in Word, Power Point, Excel, Microsoft, Outlook and can build presentations using each of these tools and produce reports and other information upon request. Takes own initiative and continually devises and recommends changes in admin procedures, internal controls, and ensures that changes follow proper AFI procedures and/or other appropriate guidance. Reconciles purchase card orders, invoices, and other reports that apply to the flights. May be appointed as the NAF/APF purchase card holder or approving official. Provides updates to schedules and policies to all activity managers. Responds to inquiries and notifies appropriate staff members with information or recommendations and prepares responses. Screens calls and visitors when appropriate and answers questions consistent with administrative policies set in place. Receives/screens all correspondence for flight chiefs, and Ops Officer, composes/prepares reports and correspondence some of which may be confidential in nature and prepares for signature. Responsible for receipt, control, safekeeping and appropriate actions on all material received. Builds timelines and keeps supervisor/flight chiefs abreast of forthcoming events and informed on status of projects. Maintains a calendar for all flight activities to include events/meetings/suspenses/etc. Reviews 502 FSS website/Facebook page to ensure that squadron information posted is correct and current. Maintains files in accordance with ERM practices and keeps library of all pertinent instructions, pamphlets, and other guidance that supports the flights. Responsible for all aspects in maintaining/reporting payroll and personnel actions. Serves as alternate timekeeper for each activity manager and creates individual time/pay records for each pay period via applicable automated payroll system. Advises approving officials when time cards are ready for approval. Prepares and/or instructs activity managers on preparation of purchase requests through IBPS NAF-T System. Prepares, instructs, and advises managers on how to use Defense Travel System. Assists in preparing the AF2583; Request for Personnel Action in support of Squadron Security Background Checks, and assists squadron security manager in ensuring completion of employee background checks. Prepares cash reports and notifies supervisor of any erroneous information for corrections. Maintains supplies for flights. Performs other duties as assigned. If interested in applying for this position you may preview the online application: https://apply.usastaffing.gov/ViewQuestionnaire/12102674

Requirements

• This position requires the incumbent to complete a background investigation with favorable results.

Qualifications

Who May Apply: Open to everyone. Applicants will be categorized by preference(s) and/or priority consideration eligibilities. An applicant's eligibility will be determined based on eligibility claimed in the questionnaire and proof of eligibility MUST be provided with application by the closing date, 09/05/2023 Business Based Action, Military Spouse Preference, Outside Applicant Veteran, Spouse/Widow/Parent of Veteran, and Transition Hiring Preference In order to qualify, you must meet the experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if the position allows for qualifying based on education, your transcripts will be required as part of your application. Qualifying Experience: Must have experience in administrative/office work and effectively be able to navigate through and use Microsoft Office. Must have experience in personnel record keeping. Knowledge of Child and Youth Services guidelines, instructions, policies, and procedures desirable. Knowledge, Skills and Abilities (KSA's) Your qualifications will be evaluated on the basis of your level of knowledge, skills, abilities and/or competencies in the following areas: 1. Ability to arrange, select, compose, build and identify the material required that supports the duties/responsibilities of this position. 2. Must be able to prepare accurate documents and format appropriately and proofread documents for proper grammar/spelling. 3. Must be able to work independently and exercise sound judgment. 4. Must be able to effectively plan/organize work requirements and follow management procedures, directives, AFIs, pamphlets, standards, guidance and squadron operating instructions. 5. Ability to navigate through and use Microsoft Office. **NOTE: Those qualified applicants who meet both the minimum qualification requirement(s) and highly preferred criteria(s) will be considered best qualified for this position and will be referred to the selecting official(s) first for consideration. All other applicants will be referred as needed and requested by the selecting official(s). **Reminder to Applicants: Your experience has to be clearly identified in your resume in order to receive consideration. If your resume does not provide enough information regarding your work history for us to make a creditable qualification determination, your application package may be rendered disqualified and you will no longer be considered for this position.

Education

Some federal jobs allow you to substitute your education for the required experience in order to qualify. This position does not allow for education substitution.

FOREIGN EDUCATION: Education completed in foreign colleges or universities may be used to meet the requirements. You must show proof the education credentials have been deemed to be at least equivalent to that gained in conventional U.S. education program. It is your responsibility to provide such evidence when applying.

Contacts

• Address JBSA Randolph Resource Management Flight 802 FSS/FSCN, 415 B Street East, Bldg 598 Randolph AFB, TX 78150-4424 US
• Name: JBSA Randolph NAF HR Office
• Email: [email protected]