The purpose of this position is to perform work related to the acquisition of program information to support the technical activities of scanning, file room and medical record activities. You will perform filing/retrieval and clerical duties associated with retention, maintenance, disposition, guardianship, and control of administrative and medical records in both terminal digital and alphabetical file systems.

Duties

Perform administrative and medical document scanning in CPRS, utilizing CPRS, Imaging Capture, and Imaging Display to view documents. Review all incoming documents for patient identification to aid in timely input of scanned documents and assures compliance with documentation requirements including complete signature. Conduct quality assurance on 100% of all documentation readability, clarity and position. Input appropriate progress note and indexes documentation according to the medical specialty. Locate correct consultation based on the content of the documentation and medical specialty and closes consult with documentation. Return documentation to originator to complete or correct any deficiencies. Arrange records for storage/reference, scheduled disposition, and retrieval. Determine file retention and disposal including determining applicable authorities, screening, and preparation of files for retention and disposal. Use record tracking system to located and obtain records as needed for release of information. Charge out and check in records. Refile returned records. All other duties as assigned. Work Schedule: 7:30 am to 4:00 pm Telework: Regular Telework 1-2 days per pay period Virtual: This is not a virtual position. Work Schedule: 7:30 am to 4:00 pm Position Description/PD#: File Clerk/PD08232A Financial Disclosure Report: Not required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 08/30/2023. You may qualify based on your experience and/or education as described below: GENERAL EXPERIENCE: Applicants must have one (1) year of General Experience. Progressively responsible clerical, office, or other work that indicates ability to acquire the particular knowledge and skills needed to perform the duties of the position to be filled. OR EDUCATION: Two years of education above the high school level in any field for which high school graduation or the equivalent is the normal prerequisite. This education must have been obtained in an accredited business, secretarial or technical school, junior college, college or university. One year of full-time academic study is defined as 30 semester hours, 45 quarter hours, or the equivalent in a college or university. (TRANSCRIPTS REQUIRED) OR COMBINATION: Equivalent combinations of experience and education are qualifying for this position. (TRANSCRIPTS REQUIRED) You will be rated on the following Competencies for this position: Applies Technology to TasksComputer SkillsCustomer Service (Clerical/Technical)Oral CommunicationQuality Assurance Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work with computers is mainly sedentary in the office environment. Paper records retrieval, filing, and management involve standing, bending, reaching, lifting, stooping, pull and other physical exertion. Some work requires packing boxes (whose weight will typically exceed 20 pounds) and other wise preparing records for shipment. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Contacts

• Address Danville VA Medical Center 1900 East Main Street Danville, IL 61832 US
• Name: Courtney Hambleton
• Phone: 217-516-2654
• Email: [email protected]