The Clerk's Office of the United States District Court for the District of Oregon is now accepting applications for the position of Case Administrator in the Portland Division.

Duties

As a member of the case management team, the Case Administrator manages the progression of civil and criminal cases and related proceedings from opening to final disposition. The incumbent performs docketing, monitors the completion of the required procedural steps, and performs the necessary noticing and administrative and clerical tasks. Responsibilities Manages civil and criminal cases from opening to closing; ensures timely progression and disposition of cases; reviews, identifies, and researches the accuracy, timeliness, and quality of data entered into the case record; makes corrections to the case record to comply with local and national procedures; and ensures that all case files and related information are accessible. Prepares and analyzes required reports and checks data from reports in order to meet quality assurance standards. Opens new case files in case management system; assigns case numbers to judges; and verifies attorney's authority to practice. Monitors proper access to records; verifies and issues summons; and provides noticing as required by law. Scans and dockets documents filed conventionally and enters documents and proceedings on the case docket. Performs quality control on external and internal docketed entries to ensure the accuracy and integrity of official court records. Ensures that all automated entries are appropriately linked for proper case management. Assists with order processing and providing back-up coverage for team members and other departments, as required. Audits cases for closing and checks the docket to ensure that all necessary documents are entered and deadlines are met before generating the closing order. Tests new procedures and processes and provides feedback. Assists the public with electronic and paper files; conducts case research as required; provides archive information for closed cases; provides file copies as requested; and maintains mailing records. Prepares case documents for appeals and reviews filed documents to determine conformity and takes appropriate action. Other duties as assigned.

Requirements

Qualifications

Minimum one year of specialized experience. Specialized experience: Progressively responsible clerical or administrative experience requiring the regular and recurring application of clerical procedures that demonstrate the ability to apply a body of rules, regulations, directives, or laws and involves the routine use of specialized terminology and automated software and equipment for word processing, data entry or report generation. Such experience is commonly encountered in law firms, legal counsel offices, banking and credit firms, educational institutions, social service organizations, insurance companies, real estate and title offices, and corporate headquarters or human resources/payroll operations. Desired Qualifications: Bachelor's degree from an accredited college or university. Experience in a legal setting, and CM/ECF (Case Management/Electronic Case Filing) experience is highly desirable. Candidates must also demonstrate: A consistent past employment record; Experience in dealing with routine and complex assignments; Excellent typing and proofreading skills; A demonstrated ability to think through, analyze, and interpret written communications; Ability to prioritize tasks and work assignments; Superior oral and written communication skills; Strong interpersonal skills; and A professional demeanor and appearance appropriate for a law or professional office environment.

Education

High school diploma or equivalent.

Contacts

• Address US District Court, District of Oregon 1000 SW Third Avenue Portland, OR 97204 US
• Name: Human Resources Department
• Phone: 503-326-8165
• Email: [email protected]