For more information on the Department of Justice and the United States Attorneys' Offices, visit http://www.justice.gov/usao/. As needed, additional positions may be filled using this announcement. This position is also being announced to applicants eligible to apply through Merit Staffing procedures under 23-PR-12075292-MS, Opens 08/21/2023, closes 08/30/2023.

Duties

If selected for this position, you will serve as an Administrative Services Specialist for the United States Attorney's Office (USAO), District of Puerto Rico, providing a variety of administrative support services in the areas of contracting, procurement, space management, internal controls, security, printing services, and communication services. Typical work assignments will include: Performs contracting services for the district for both pre-award and post-award actions for the acquisition of complex professional services and equipment requirements. Review requisitions and determine the appropriate method of procurement, contract type, and contract vehicle, adhering to appropriate policy, procedures, and processes. Prepare Statements of Work or Statement of Objectives, and other documents necessary to ensure all appropriate specifications are clear prior to a formal solicitation process. Evaluate proposals, unsolicited proposals, and other bid documents. Purchasing supplies and equipment. Analyzes the spectrum of support services and identifies support service functions in need of study. Oversees and manages new facility projects, renovations and office moves including coordination with vendors and contractors; studies space layout and makes recommendations for more efficient office layout and configuration. Supports the district physical security program working closely with the District Office Security Manager. Conducts regular inspections of personnel, records and facilities to ensure compliance with applicable policies. Responsibilities will increase and assignments will become more complex as training and experience progress.

Requirements

• You must be a U.S. Citizen or National
• Initial appointment is conditioned upon a satisfactory pre-employment adjudication. This includes fingerprint, credit and tax checks, and drug testing. Continued employment is subject to a favorable adjudication of a background investigation
• You must be registered for Selective Service, if applicable
• If selected, you may be required to complete a one year probationary period.
• You must meet all qualification requirements upon the closing date of this announcement.

Qualifications

GS-09: To be eligible at the GS-09 level, you must have at least one year of specialized experience equivalent to the GS-07 level; or education; or a combination of both specialized experience and education as explained below. Specialized Experience is defined as experience performing work that involves reviewing requisitions and determining appropriate method of procurement; purchasing supplies and services; performing cost analysis and other evaluations to determine best value or lowest bid in award decisions; evaluating bids and proposals for compliance; administering formally advertised and negotiated contracts; preparing contract solicitation and award documentation; monitoring the progress of contractors. Providing administrative support services in areas such as facilities management, internal controls, physical security, printing and copying services, etc. Performing reviews of support services for an office to make recommendations. Education: One of the following types of education in a related field (e.g., Business, Accounting, Finance) a Master's or equivalent graduate degree (such as an LL.B.); OR 2 full years of progressively higher level graduate education leading to such a degree. Education at the graduate level must be in an accredited college or university and must demonstrate the knowledge, skills, and abilities necessary to perform the duties of the position. Combination of Experience and Education: Combinations of successfully completed graduate education and experience may be used to meet total qualification requirements. In order to qualify based on a combination, graduate education must be in excess of one full year. GS-11: To be eligible at the GS-11 level, you must have at least one year of specialized experience equivalent to the GS-09 level; or education; or a combination of both education and experience. Specialized Experience is defined as experience performing such duties as preparing statements of work or statements of objectives, and other documents necessary prior to a formal solicitation process; preparing a variety of reports concerning the status of funds, expenses, and obligations; establishing procurement plans through review of history, market conditions and specifications; drafting final contract documents to include specifications of bids and proposals; interpreting procurement policies and procedures; drafting final contracts; participating in the preparation of contract modifications, cost analysis, and acquiring services and supplies. Performing studies and analyzing office or organizational functions. Education: One of the following types of education in a related field (e.g., Business, Accounting, Finance) a Ph.D. or equivalent doctorate degree; OR 3 full years of progressively higher-level graduate education leading to such a degree. Education at the graduate level must be in an accredited college or university and must demonstrate the knowledge, skills, and abilities necessary to perform the duties of the position. Combination of Education and Experience: Combinations of successfully completed graduate education and experience may be used to meet total qualification requirements. In order to qualify based on a combination, graduate education must be in excess of 2 full years. Note: Incumbent must be able to attain and retain at least a level 1 (one) Federal Acquisition Certification in Contracting (FAC-C) as a federal contracting professional. FAC-C has specific training requirements with some courses online as well as classroom courses. The person selected is expected to obtain a FAC-C within one year of the date of hire. To maintain a FAC-C, contract professionals are required to meet the continuous training requirement. To meet FAC-C requirements: A 4 year course of study leading to bachelor's degree with a major in any field. -OR- At least 24 semester hours in any combination of the following fields: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organizations and management. Interagency Career Transition Assistance Plan (ICTAP)- The ICTAP provides eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. If your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority if: 1) this vacancy is within your ICTAP eligibility; 2) you apply under the instructions in the announcement; and 3) you are found well-qualified for this vacancy. To be well-qualified, you must satisfy all qualification requirements for the vacant position and receive a score of 85 or better on established ranking criteria. You must provide proof of eligibility to receive selection priority. Such proof may include a copy of your written notification of ICTAP eligibility or a copy of your separation personnel action form. Additional information about ICTAP eligibility is at: http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/. Career Transition Assistance Plan (CTAP)-The CTAP provides eligible surplus and displaced competitive service employees in the Department of Justice with selection priority over other candidates for competitive service vacancies. If your Department of Justice component has notified you in writing that you are a surplus or displaced employee eligible for CTAP consideration, you may receive selection priority if: 1) this vacancy is within your CTAP eligibility, 2) you apply under the instructions in this announcement, and 3) you are found well-qualified for this vacancy. To be well qualified, you must satisfy all qualification requirements for the vacant position and receive a score of 85 or better on established ranking criteria. You must provide a copy of your written notification of CTAP eligibility with your application. Additional information about CTAP eligibility is at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.

Education

All academic degrees and coursework must be completed at a college or university that has obtained accreditation or pre-accreditation status from an accrediting body recognized by the U.S. Department of Education. For a list of schools that meet this criteria, see http://www.ed.gov
OR
Education completed in foreign colleges or universities may be used to meet the above education requirements if you can show that the foreign education is comparable to that received in an accredited educational institution in the United States. It is your responsibility to timely provide such evidence by submitting proof of creditability of education as evaluated by a credentialing agency with your application materials. More information may be found at http://www2.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html. All documentation must be in English or include an English translation.

Contacts

• Address District of Puerto Rico 350 Carlos Chardon Avenue Torre Chardon, Suite 1201 San Juan, PR 00918 US
• Name: Vivian Cruz
• Phone: 7872821858
• Email: [email protected]