You will serve as a Secretary in the Supervisor of Shipbuilding, Conversion & Repair, Code 101 of SUPSHIP.

Duties

You will provide a variety of administrative and secretarial duties and also function as the executive assistant to the Executive Director. You will serve as the principal office assistant in support of the work of a very large, complex organization. You will respond to inquiries and administrative/management problems brought by members of the staff and official of the Headquarters office in NAVSEA. You will receive and screen visitors and phone calls from higher organizational levels, other agencies, and representatives of important public and commercial interests. You will provide quick and courteous answers to routing and nontechnical requests for information such as status of reports, suspense dates for matters requiring compliance, and similar information readily available from files. You will maintain the Executive Director's daily calendar, establish priorities, schedule meetings and appointments, accept or decline invitations, or arrange for substitute representation without prior approval based on personal knowledge. You will remind the Executive Director of appointments, obtain background information on subject matters, and present information to the Executive Director prior to scheduled phones calls, visitors, or meetings. You will draft correspondence on own initiative, based on knowledge of Executive Director's views and preferences. You will compose non-technical correspondence on topics such as office procedures, requests for information, and handling of Congressional or other sensitive matters. You will review correspondence prepared by others for consistency with the Executive Director's policies and personal views. You will make travel arrangements, organize travel to ensure necessary arrangements have been made for personnel, and review travel documents to ensure information is accurate in accordance with regulations.

Requirements

• Must be a US Citizen.
• Must be determined suitable for federal employment.
• Must participate in the direct deposit pay program.
• New employees to the Department of the Navy will be required to successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit e-verify.gov
• Within the Department of Defense (DoD), the appointment of retired military members within 180 days immediately following retirement date to a civilian position is subject to the provisions of 5 United States Code 3326.
• Males born after 12-31-59 must be registered for Selective Service.
• You will be required to obtain and maintain an interim and/or final security clearance prior to entrance on duty. Failure to obtain and maintain the required level of clearance may result in the withdrawal of a job offer or removal.
• This position may require travel from normal duty station to CONUS and OCONUS and may include remote or isolated sites. You must be able to travel on military and commercial aircraft for extended periods of time.

Qualifications

Your resume must demonstrate at least one year of specialized experience equivalent to the next lower pay band, NK-02 (GS-07 Equivalent), in the Federal service or equivalent experience in the private or public sector performing clerical or administrative support functions (e.g. scheduling meetings and appointments, calendar management, correspondence preparation, travel arrangements, data tracking and reporting, storing and retrieving electronic documents, and screening visitors or phone calls) in accordance with established protocols or procedures to ensure management of daily office priorities. Additional qualification information can be found from the following Office of Personnel Management website: https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/#url=List-by-Occupational-Series Secretary Series, 0318, Individual Occupational Requirements (IOR): https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/0300/secretary-series-0318/ OPM Qualification Standard: https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/#url=Group-Standards QUALIFIED TYPIST: This position requires the ability to type at least 40 words per minute. Your response to the typing skill question on the Occupational Questionnaire will be used in your qualification determination. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

Education

Contacts

• Address SUPSHIP 4101 Washington Avenue Bldg 2 Newport News, VA 23607-2787 US
• Name: Department of Navy EIC
• Email: [email protected]