This position is located in the Veterans Affairs (VA), Veteran's Health Administration (VHA), Battle Creek, MI, VA Medical Center (VAMC), located in the Health Information Management Section (HIMS) of the Health Administration Service (HAS). There are several vacancies at both Battle Creek and Wyoming locations.

Duties

The HIMS Scanning Unit is centralizing and continually reduces paper health records, processing incoming records received, and maintaining Veteran electronic health records. The primary duties of this position are to create and maintain accessible records and provide efficient service for direct and indirect patient care by managing the receipt and scanning/uploading of health documents in a timely and accurate manner and also protecting Veteran health information regardless of form. Major duties and responsibilities include but are not limited to; Performs duties related to the receipt, intake, scanning, indexing, quality control, destruction, locating, and transfer of health and administrative information Responsible for electronically scanning various health information documents into VistA Imaging and assuring that the scanned documents are associated to the correct patient and note Must follow record keeping and scanning procedures established by VHA Handbook 1907.07, Management Of Health Records File Room And Scanning Confirms record integrity, and reviews the image quality in the VistA Imaging display Ensures regular quality checks are carried out according to prescribed timeframes and criteria Notifies the Supervisor when images are scanned into the wrong patient's record, are indexed incorrectly, or are corrupted. Receives, scans, indexes and disposes of non-electronic health and administrative information, interfacing with personal computer (PC) applications, including numerous VistA applications. Ensure that all necessary health/administrative information is integrated into Computerized Patient Record System (CPRS) through PC scanning hardware and Vista Imaging software Conduct random quality audits to ensure integrity of scanned images Ensure all files are destroyed or filed in accordance with the VHA Retention Control Schedule Maintain a daily productivity record of scanning and indexing activities Timeliness, accuracy, and organizational skills are essential to ensure that-information becomes available for patient care Resolves conflicts with medical documentation, clarity, quality, or completeness including appropriate clinical documentation to ensure timely scanning of medical records into Veteran electronic medical records Retrieves inactive records using a combination of computer-based patient treatment history and historical record transactions to deduce locations of hard-to-find records Responsible for communicating/contacting daily, or as often as necessary, with other administrative and clinical staff members in order to locate/obtain health records Work Schedule: Monday thru Friday 8:00am-4:30pm Virtual: This is not a virtual position. Position Description/PD#: File Clerk/PD91324A Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized Financial Disclosure Report: Not required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 09/25/2023. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-4 position you must have served 52 weeks at the GS-3. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-3 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: progressively responsible clerical, office or other work that indicates the ability to acquire the particular knowledge and skills needed to perform the duties of the position to be filled. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have completed two years of education above the high school level in any field for which high school graduation or the equivalent is the normal prerequisite. This education must have been obtained in an accredited business, secretarial or technical school, junior college or university. One year of full-time academic study is defined as 30 semester hours, 45 quarters or the equivalent in a college or university or at least 200 hours of classroom instructions per week for approximately 36 weeks in a business, secretarial or technical school. OR, Combination: Applicants may also combine education and experience to qualify at this level. Determine the total qualifying experience as a percentage of the experience required for the grade level; then determine the applicant's education as a percentage of the education required for the grade level; then add the two percentages. The total percentage must equal at least 100 percent to qualify an applicant for that grade level. You will be rated on the following Competencies for this position: ClericalComputer SkillsFlexibilityHealth InformaticsInterpersonal Skills Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is mostly sedentary; however until records have been completely automated, work may involve considerable standing and bending in the search for health records. There are repetitive motions during use of office equipment for copying/scanning paper records. Pushing carts is routine for transporting records between clinics and HIM offices. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Contacts

• Address Battle Creek VA Medical Center 5500 Armstrong Road Battle Creek, MI 49037 US
• Name: Jamie Cole
• Phone: (269) 832-1641
• Email: [email protected]