This position is located in the Morale, Welfare and Recreation (MWR) Department. The primary purpose of this position is to provide administrative assistance to the Catering Manager and to assist with overseeing assigned catered events to ensure timely preparation, service and breakdown as contractual arrangements state.

Duties

1. Responsible for coordinating all arrangements and accommodations for private functions, dinner parties, luncheons, weddings, receptions, retirements, reenlistments, change of command receptions, meetings for individuals and commands and other special activities requiring food and beverage service catered by the Club. Coordinates catering functions held outside the Club as authorized by policy, regulations and guidelines. 2. Either in person or by letter obtains pertinent information required for a function including, but not limited to, number of guests expected seating arrangements, decorations, music and entertainment desired. Analyzes requirements of the occasion and determines suitable types of service to be provided; discusses menus, beverage items and prices to be charged. Assists with coordinating time schedules for all functions. When necessary, makes arrangements with other facilities which may be able to accommodate the function. 3. Initiates, prepares and completes required contracts and other necessary paperwork for all catering functions; estimates cost and accepts orders for various items needed such as: flowers, wedding invitations, decoration packages, napkins, cake, cake tops, etc. in conformance with current format and regulations. Prepares necessary receipts and collects deposits. Completes all necessary accounting documents for service charges, deposits, etc. 4. Coordinates with chef, food/beverage personnel and/or other appropriate personnel for all catering functions to arrange such details as room arrangements, seating, number of guests, decorations, music and entertainment; printing of menus; procurement of items and arranges for special china, silverware, candles, glasses and appropriate entertainment. Inspects final arrangements for catered affairs to ensure all contractual arrangements are made. 5. Maintains up-to-date inventory of all private contracts, worksheets, schedules, monthly reports and menus. Maintains record of employee gratuities and balances, totals at end of month. Submits accumulated totals by employee to the payroll department. Incumbent will exercise tact, good manners and courtesy when serving and assisting patrons. This will be expressed by tactfully responding and assisting patron inquiries in a prompt and friendly manner. Performs other related duties as assigned.

Requirements

• Must pass all applicable records and background check.
• Must successfully pass the E-Verify employment verification check. Any discrepancies must be resolved as a condition of employment.

Qualifications

Two years of experience in the catering field. One year of specialized experience in a club environment. Knowledge and understanding of a food and beverage operation. Skill in selling and use of suggestive selling techniques required. Ability to close a transaction. Knowledge of routine office procedures. Knowledge of accounting principles. Knowledge of party contracts, format and regulations. Ability to maintain records and reports. Ability to follow verbal and written instructions. Knowledge of basic correspondence. Ability to deal effectively with others.

Education

This position does not have a positive education requirement.

Contacts

• Address NAVBASE San Diego 750 Pacific Coast Highway San Diego, CA 92132-0058 US
• Name: Nadine Taisacan
• Email: [email protected]