Job opening: Secretary (OA)
Salary: $53 105 - 84 441 per year
Published at: Aug 11 2023
Employment Type: Full-time
This position is located in the Department of Health and Human Services, Substance Abuse and Mental Health Services Administration, headquartered in Rockville, Maryland.
This vacancy is also being announced concurrently with vacancy announcement HHS-SAMHSA-DE-23-12076370 under delegated examining procedures. Please review this announcement to see if you are eligible for consideration under competitive procedures.
WHAT YOU'LL BE DOING DAY TO DAY
As a Secretary (OA) , you will use your knowledge of and experience of clerical and administrative procedures and requirements; various office skills; and the ability to apply such skills in a way that increases the effectiveness of others to optimize business results and customer experience by:
Responsible for program policy development.
Provides liaison with other components of other Federal organizations, such as the White House Office of Faith-Based initiatives, and outside groups.
Applies thorough knowledge of the manager's philosophy and policies with regard to administrative tasks.
Provides non-technical information about the work of the organization and coordinates substantive program requirements, administrative details, or staff support responsibilities.
Makes all necessary arrangements for the supervisor upon scheduling appointments or attendance at meetings/conferences based on knowledge of the supervisor's preferences in travel.
- U.S. Citizenship required
- Males born after December 31, 1959 must be registered or exempt from Selective Service - http://www.sss.gov
- Suitable for federal employment
- Meet time in grade restrictions by the closing date of the announcement
- Appointment will be subject to the applicant's successful completion of a background security investigation and favorable adjudication. All information concerning qualifications is subject to investigation.
- Documentation that you present for purposes of completing the Department of Homeland Security (DHS) Form I-9 will be verified through the DHS "E-Verify" System.
- All Federal employees are required to have Federal salary payments made by direct deposit to a financial institution of their choice.
- All qualification requirements must be met by the closing date.
- Financial disclosure statement may be required.
- Probationary (or trial) period may be required.
WHAT WE ARE LOOKING FOR
Minimum Qualifications: You must have one year specialized experience to perform successfully the duties of the position.
Specialized Experience: For the GS-07, One year of specialized experience equivalent to the GS-06 grade level in the Federal service which includes preparing a wide variety of correspondence and reports; receiving office calls and visitors; and using/applying office automation applications or systems.
Specialized Experience: For the GS-08, One year of specialized experience equivalent to the GS-07 grade level in the Federal service which includes performing administrative functions such as composing and editing correspondence; maintaining appointment calendars; coordinating with other offices such as resource management, human resources, and/or outside agencies; and using/applying office automation applications or systems.
Specialized Experience: For the GS-09, One year of specialized experience equivalent to the GS-08 grade level in the Federal service which includes performing administrative functions such as maintaining calendars for officials; coordinating with other offices such as resource management, human resources, and/or outside agencies; preparing internal and external correspondence; and using/applying office automation applications or systems.
Documenting experience: IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. Qualifications are based on breadth/level of experience. In addition to describing duties performed, applicants must provide the exact dates of each period of employment (from MM/YY to MM/YY) and the number of hours worked per week if part time. As qualification determinations cannot be made when resumes do not include the required information, failure to provide this information may result in disqualification. Applicants are encouraged to use the USAJOBS Resume Builder to develop their federal resume.
Do not copy and paste the duties, specialized experience, or occupational assessment questionnaire from this announcement into your resume as that will not be considered a demonstration of your qualifications for this position.
In accordance with Office of Personnel Management policy, federal employees are assumed to have gained experience by performing duties and responsibilities appropriate for their official series and grade level as described in their position description. Experience that would not normally be part of the employee's position is creditable, however, when documented by satisfactory evidence, such as a signed memorandum from the employee's supervisor or an SF-50 or SF-52 documenting an official detail or other official assignment. The documentation must indicate whether the duties were performed full time or, if part time, the "percentage of times" the other duties were performed. It is expected that this documentation is included in the employee's official personnel record. In order to receive credit for experience in your resume that is not within the official series and grade level of your official position, you must provide a copy of the appropriate documentation of such experience as indicated above.
Experience refers to paid and unpaid experience, including volunteer work done through national Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to gain employment. You will receive credit for all qualifying experience, including volunteer experience. If such experience is on a part-time basis, you must provide the average number of hours worked per week as well as the beginning and ending dates of the experience so it can be fully credited.
OPM Qualification General Policies Website
This job does not have an education qualification requirement.
- Address Substance Abuse and Mental Health Services Administration
5600 Fishers Ln
Rockville, MD 20857
- Name: HR Consultants
- Phone: 240-276-0550
- Email: [email protected]