This position functions as the lead position in Pharmacy Service in support of procurement and inventory management of pharmaceuticals, medical supplies, and equipment. This position requires extensive working knowledge of Acquisition and Materiel Management (A&MM) policies and regulations. The position requires comprehensive knowledge of VA regulations and VA information systems concerning procurement techniques and obligation of Federal funds.

Duties

Duties a. Responsible for procurement and ongoing inventory management of drug products and medical supplies in the department. Monitors utilization rates to ensure cost-effective turnover of inventories on hand. Orders from various procurement sources, including prime vendor and direct contract and non-contract sources. Ensures mandatory sources are used when appropriate. Ensures most cost-effective sources and items are selected when ordering. Complies with all IMPAC card rules and regulations when using the government purchase card. Reconciles purchases made with the IMPAC card in a timely manner. Follows up with vendors if any discrepancies or problems are encountered with an order. b. Determines, establishes, and modifies, as necessary, appropriate ordering intervals, inventory levels, most efficient/effective ordering quantities, based on the fiscal status of the pharmaceutical budget, seasonal variations in drug usage, changing patterns of medical practice, delivery time requirements, urgency of medical need, and alternative sources of availability. c. Maintains department's fund control records, verifies information, and reconciles all problems. Resolves budgetary discrepancies that arise among Fiscal, Acquisition and Materiel Management, and Pharmacy due to changes that occur during procurement, obligation, and delivery process. Compiles and analyzes data from a variety of sources (i.e. inventories, procurement records, financial expenditures, etc.) to assess and project the importance and impact of changing trends of drug utilization on drug inventory control and budget utilization. d. Responsible for securing and coordinating the processing of outdated, returned, unusable, and excess inventory for credit through the reverse distributor or processing as pharmaceutical waste. Ensures the handling and processing of general pharmaceutical waste and hazardous pharmaceutical waste is done in accordance with VHA and EPA regulations. e. Responsible for conducting the biennial physical inventory of all controlled substances and ensures records are maintained in accordance with VHA and DEA regulations. Responsible for coordinating the destruction of controlled substances with the reverse distributor in accordance with VHA and DEA regulations. f. Designated as the Equipment Inventory Listing Verification Officer for the department. Coordinates with Logistics the identification and verification of all equipment assigned to Pharmacy Service. Coordinates with Engineering Service and vendors the maintenance and repair of pharmacy equipment. g. Responsible for coordinating and processing all manufacturer and FDA recalls of pharmaceuticals and medical supplies. Ensures recalled items are properly handled and processed for return to the appropriate source. Coordinates with the professional pharmacy staff identifying and notifying patients affected by Class I recalls. h. Maintains a borrow/loan ledger that is reconciled every month to document borrow/loan transactions with other hospitals and medical facilities. All loans must be recovered and borrowed items repaid on a monthly basis. i. Assists the Associate Chief, Pharmacy Operations, in monitoring and tracking utilization of high cost non-controlled substance medications. Reports inpatient and outpatient high usage areas and usage trends. Assists in developing strategies to achieve maximal economy by helping to identify alternative sources, alternative medications of the same therapeutic class, bulk preparations vs unit-of-use preparations, etc. j. Provides resource support to all members of the pharmacy staff regarding drug storage requirements, procurement, and inventory management. Provides orientation and training on these areas to all members of the pharmacy staff. k. Performs all the duties of lower graded technicians, if required. l. As deemed necessary by the Associate Chief, Pharmacy Operations, assists in other patient care areas to maintain the consistency of overall pharmacy services. Work Schedule: Day Tour, 8 am - 4:30 pm Telework: Ad-hoc/Expected to be on site most days. Virtual: This is not a virtual position. Functional Statement #: 000000 Financial Disclosure Report: Not required

Requirements

Qualifications

Basic Requirements: United States Citizenship: Non-citizens may only be appointed when it is not possible to recruit qualified citizens in accordance with VA Policy. Citizen of the United States. (Noncitizens may be appointed when it is not possible to recruit qualified citizens in accordance with chapter 3, section A, paragraph 3g, this part.) Education or Experience: A high school diploma or equivalent; or at least 3 months experience. Certification: Certification by the National Pharmacy Technician Certification Board (PTCB) is required at grades GS-6 and above. English Language Proficiency: Pharmacy technicians appointed to direct patient care positions must be proficient in spoken and written English in accordance with chapter 2, section D, paragraph 5a, this part. May qualify based on being covered by the Grandfathering Provision as described in the VA Qualification Standard for this occupation (only applicable to current VHA employees who are in this occupation and meet the criteria). All persons employed in VHA in this occupation on the effective date of this qualification standard are considered to have met all qualification requirements for the title, series and grade held, including positive education and licensure/certification/registration that are part of the basic requirements of the occupation. Grade Determinations: GS-7 Pharmacy Tech Experience. One year experience at the next lower level and must fully meet the KSAs at the next lower level. In addition, the candidate must demonstrate the following technical KSAs and the potential to acquire the assignment specific KSAs designated by an asterisk (*): Knowledge, Skills, and Abilities *1. Ability to evaluate, analyze workflow, and coordinate work activities. 2. Ability to independently gather, evaluate, and analyze data to generate reports and/or for other projects/statistical purposes. 3. Knowledge of pharmacy policies and procedures sufficient to train and orient new employees and other staff 4. Comprehensive knowledge of the operation and care of specialized pharmaceutical equipment. 5. Comprehensive knowledge of the procurement and formulary process. 6. Comprehensive knowledge of investigational drug policies and procedures. 7. Comprehensive knowledge of controlled substance policies and procedures, and the ability to identify and investigate discrepancies in these policies and procedures. 8. Comprehensive knowledge of, and ability to, analyze data in VA information systems. **You must address the KSA's in your resume for qualification** References: VA Handbook 5005/15, Part II, Appendix G28, Pharmacy Technician Qualification Standards. The full performance level of this vacancy is GS-7. Physical Requirements: Heavy lifting (45lbs and over); reaching above shoulder; use of fingers; walking (3 hours per day); standing (8 hours per day); kneeling (2 hours per day); repeated bending (4 hours per day); both legs required; ability for rapid mental and muscular coordination simultaneously; near vision correctable at 13" to 16"; far vision correctable in one eye 20/20 and to 20/40 in the other; ability to distinguish shades of colors; hearing (aid permitted).

Education

IMPORTANT: A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Contacts

• Address VA Eastern Kansas Health Care System 2200 SW Gage Blvd Topeka, KS 66622 US
• Name: Joshua White
• Phone: 843-020-1452
• Email: [email protected]