The incumbent serves as the Program Support Assistant (PSA) to the Associate Chief of Staff for Education (ACOS/E) in the Birmingham, AL VA Medical Center, which is affiliated with the UAB Schools of Medicine and Dentistry. The ACOS/E directs the education program in this teaching institution and has overall responsibility for the TMS Domain Manager, the Program Analyst, the Education Technician, and another Program Support Assistant.

Duties

Major duties include but are not limited to: Prepares and formats reports, spreadsheets, databases and miscellaneous correspondence using Microsoft Word, Excel, PowerPoint, Adobe Acrobat, and Outlook software programs. Prepares Education letters and memorandums as directed. Assembles ACLS, BLS reports using MS Excel and sends email correspondence to employees. Tracks and sends reminders for employee's deficient in TMS mandatory training requirements. Assists with tracking compliance and sending reminders to new employees who miss a session of New Employee Orientation (NEO). Makes arrangements for room reservations, food, and furniture placement for NEO and other classes. Schedules meetings and sends calendar invites using MS Teams in Outlook. Completes and responds to correspondence for Education Service. Participates in staff meetings, completes meeting minutes for Education Service and a variety of committees and sub-committees and submitting final version within 10 business days to the Education Service SharePoint. Coordinates the completion of housekeeping issues in Education Service. Coordinates the completion of Engineering work orders in Education Service. Coordinates the completion of safety issues in Education Service. Serves as the Education Service representative in various capacities such as HRO Champion, EIL contact, and EOC checklist contact. Assists with information verification for tuition travel requests. Assists in the processing of Health Professions Trainee application documents. Serves as a the Purchasing Agent for Education Service. Serves in a support role to Education Service staff to achieve goals. Encourages and facilitates cooperation, pride, trust, and group identify. Assists in managing and organizing information in TMS. Assists with running TMS reports for Education Service. Organizes and manages the evaluations from each New Employee Orientation. Work Schedule: Monday - Friday 8:00am - 4:30pm Virtual: This is not a virtual position. Position Description/PD#: Program Support Asst (OA)/PD065050 Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Authorized Permanent Change of Station (PCS): Not Authorized Financial Disclosure Report: Not required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 08/16/2023. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-7 position you must have served 52 weeks at the GS-6. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-6 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: experience managing reports and data; experience performing work involving collection, compilation, and/or tracking of data and statistical information; experience establishing protocols for incoming data, organizes computerized data sets and retrieves computerized data; performs basic analysis of the data and generates a variety of reports; reviews documents, reports, and/or applications for omissions and inconsistencies, and ensures data entry is complete and accurate; enters pertinent information into an automated tracking system; maintains automates system of program-specific data to track suspense's. NOTE: (This experience must be supported by your resume to be creditable.) You will be rated on the following Competencies for this position: Computer Skills Manages and Organizes Information Communications Planning and Evaluating Teamwork Customer Skills Interpersonal Skills Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is sedentary. Typically, the employee sits comfortably to do the work. However, there may be some walking; standing; bending; carrying of light items such as papers, books, small parts; or driving an automobile, etc. No special physical demands are required to perform the work. Work Environment: The work environment involves everyday risks or discomforts which require normal safety precautions typical of such places as offices, meeting and training rooms, or libraries. The work area is adequately lighted, heated, and ventilated. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Contacts

• Address Birmingham VA Medical Center 700 South 19th Street Birmingham, AL 35233 US
• Name: VHA National Recruitment Center
• Phone: (844)456-5208
• Email: [email protected]