Veterans Integrated Service Network 10 Human Resources Management Service (VISN 10 HRMS) is recruiting for a Human Resources Assistant (Recruitment & Placement) who will function at the Fort Wayne VA. This position may be authorized for Virtual/Remote for highly qualified candidates only.

Duties

Conducts recruitment/examining activities for assigned positions to include developing competency criteria, job analysis, job announcements (JA), etc. Reviews applications for corresponding qualification competencies or skill match. Adheres to procedures for verifying veterans' preference and clearing CTAP and ICTAP. Forwards the certificates of eligibles to the selecting official and coordinates with them regarding agency procedures for selecting a candidate for the vacancy. Ensures the selectee meets all regulatory and legal obligations for proposed appointments to include eligibility for Federal benefits, probationary prerequisites, and ability to meet special requirements such as security clearances, age or physical prerequisites, or drug testing requirements. Secures all required documentation Sends notice of results to remaining applicants; and prepares files for announcement close out. Applies pay setting in accordance with applicable OPM and/or internal pay setting policies; codes staffing actions in accordance with the Guide to Process Personnel Actions, and coordinates with payroll personnel in order to resolve pay issues and ensure timely correction of errors, as well as ensures that all actions are processed by National Finance Center in an accurate and timely fashion. Assists HR specialist with the on boarding of new employees to include arranging for physical examinations, ensuring completion of all appropriate benefits forms, extending job offers, coordinating Entry -on -Duty and/or release dates from losing office, forwards pre-employment packets to new appointees, and coordinates with other related functional offices involve in on-boarding. Independently conducts orientation for new appointees as determined appropriate. Reviews completed documents for missing or conflicting applicant information, as required. Responsible for processing new employee's enrollments, administering the oath of office, and ensuring standards of conduct and government ethics orientation are completed and signed. Explains pay rates, pay periods, within grade increases, annual and sick leave accrual, etc. in order to familiarize employees new to the federal government with certain HR terminologies and practices. Coordinates with security counterparts regarding applications for Identification Cards, when required. Coordinates and process required clearance documents for employees leaving the agency or federal service. Assists HR Specialist with identifying proper documentation to ensure the electronic personnel file is current and up to date during the recruitment and onboarding process. Responsible for any on-boarding scanning requirements during initial employment process. Responds to applicant inquiries regarding procedures for completing applications, status of job announcements, hiring procedures, and competencies needed to fulfill a position's major duties and/or requirements, etc. Assists specialists by maintaining automated databases in order to track information and extract data used to generate documents, records, and reports. Reviews and prepares correspondence and provide a variety of information as appropriate. Uses word processing and/or other office automation equipment and various software programs to create, copy, edit, store, retrieve and print a variety of documents; produce correspondence, memoranda, directives, forms reports; create or maintain spreadsheets or databases, etc. Employee works from rough drafts, documents, written instructions or brief oral statements. May transmit, receive and/or acknowledge electronic mail, messages, forms and reports; ensures proper handling and clearance Ensures accuracy and timeliness of information, spelling, grammar construction, punctuation, and presence of necessary enclosures. The employee is responsible for protecting the data from unauthorized release or from loss, alteration, or unauthorized deletion and following applicable regulations and instruction regarding access to computerized files, release of access codes, etc. as set out in a computer access agreement the employee agrees and signs. Performs other duties as assigned. Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. Work Schedule: Monday - Friday - 8:00am - 4:30pm Compressed/Flexible: May be authorized. Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process. Virtual: This is not a virtual position. Position Description/PD#: Human Resources Assistant (Recruitment & Placement)/PD99947A

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 08/17/2023. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-06 position you must have served 52 weeks at the GS-05. For a GS-07 position you must have served 52 weeks at the GS-06. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: GS-06 Specialized Experience: Must have one year (52 weeks) of specialized experience equivalent to at least the next lower grade GS-05 in the normal line of progression for the occupation in the organization. Examples of preferred specialized experience would typically include, but are not limited to: Accomplishing routine support tasks within an office Maintain files and/or employee records, training record or other items Answering inquiries concerning job vacancies for which application are being accepted Working with automated systems to enter data, complete forms, and correct errors within Human Resources records Experience working in an office setting performing Human Resource related duties Basic knowledge of federal and non-federal personnel regulations and laws, explaining business processes, rules, regulations and laws Processing requests for personnel actions Coordinating and ensuring completion of Pre-employment requirements. Providing routine information. There is no educational substitution for the GS-06 level. GS-07 Specialized Experience: Must have one year (52 weeks) of specialized experience equivalent to at least the next lower grade GS-06 in the normal line of progression for the occupation in the organization. Examples of preferred specialized experience would typically include, but are not limited to: Knowledge of federal and non-federal personnel regulations and laws as it applies to Human Resources Explaining Human Resources processes, rules, regulations and laws, Processing requests for personnel actions Providing information to employees on special program entitlements, and application procedures for merit promotion consideration, reinstatement, transfer, etc.; providing technical support to Human Resources Specialists in the Human Resources environment (e.g., maintaining case files and ensuring documentation is in compliance with established guidelines and procedures) Answer a variety of inquires from employees Apply Human Resources rules, procedures, and operations to accomplish support within the organization Provide support to Human Resources Specialists in various areas of the organization Experience processing and tracking Human Resources related actions; utilized office automation to prepare Human Resources documents and extract, revise and sort information Use automated databases to extract data and generate reports; use of Human Resources Information Systems to create and update employee records There is no educational substitution for the GS-07 level. You will be rated on the following Competencies for this position: Recruitment & Placement Customer Service Clerical Employee Benefits Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: Work is generally sedentary and requires sitting, walking, standing, bending, and/or carrying light items. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Contacts

• Address VHA VISN 10 Human Resources 11500 NORTHLAKE DRIVE SUITE 200 CINCINNATI, OH 45249-1642 US
• Name: Erika Bond
• Phone: 317-225-3905
• Email: [email protected]