Job opening: ADMINISTRATIVE SPECIALIST
Salary: $51 726 - 82 249 per year
Published at: Aug 10 2023
Employment Type: Full-time
This position is part of the IBC Financial Management Directorate, Office of the Secretary of Interior. The incumbent will be responsible for a myriad of day-to-day administrative support services that impact the activities performed by the Financial Management Directorate.
Exercises control over the Associate Director and/or Deputy Director's appointments, schedules and calendars with authority for changes or commitments of time.
Screens all calls and visitors, answering most non-technical questions and completing most administrative business involving established policy or routine matters, referring to the supervisor when necessary.
Sorts incoming mail as appropriate and signs for priority mail.
Serves as custodial property office over accountable property at the office location.
Work with on-site employees to perform periodic inventory of property and keep official property records current.
Organizes, orders, and tracks supplies, software, and other office equipment on behalf of Directorate employees.
Drafts replies to general inquiries and composes routine correspondence of a non-technical nature.
Incumbent is responsible for punctuation, spelling, grammar, and presentation of material prepared, ensuring conformance with Departmental, Interior Business Center and Directorate policies and procedures.
Serves as timekeeper for time and attendance reporting on a biweekly basis using the automated time and attendance system for the Associate Director's, Deputy and other senior managers as appropriate.
Incumbent is responsible for accuracy and integrity on time and attendance files.
Assists in establishing and maintaining tracking systems and procedures for the office administrative activities which include records management, general correspondence, and records for staff acquisition.
Assists in tracking procurement actions, congressional, and directorate level policies, etc.
Prepares, submits, and monitors personnel actions to ensure compliance with personnel regulations and completeness of information.
At the GS-07 you must meet one of the following qualifications:
A. Have one year of specialized experience to at least the GS-05 level. Specialized experience is that which has equipped the applicant with the competencies to successfully perform the duties of the position, and that is typically in or related to the position to be filled. Specialized experience for this position includes but is not limited using advanced features and functionality of Microsoft Excel Spreadsheet preparation and management; utilization of Adobe Acrobat software, to develop, manage and maintain PDF forms and various documents; a high degree of customer service etiquette and effective communication skills (both orally and in writing); experience utilizing the internet to conduct research.
B. I have 1 full year of graduate level education. (Note: Applicants who select this response must provide transcripts as verification of their education)
C. I have a combination of experience and education as defined above which equals 100%. For example, I have 6 months of experience and 6 months of graduate level education. (Note: Applicants who select this response must provide transcripts as verification of their education).
D. Have a Bachelor's Degree with Superior Academic Achievement. (Superior Academic Achievement (SAA): If you are claiming SAA, you must submit documentation by the closing date of the announcement showing that you have successfully completed all requirements for a bachelor's degree AND meet one of the following requirements: 1. A grade point average of "B" (a GPA of 2.95 or higher out of a possible 4.0) for all completed undergraduate courses, or those completed in the last two years of undergraduate study. 2. A grade-point average of "B+" (a GPA of 3.45 or higher out of a possible 4.0) for all courses in your major field of study, or those courses in your major completed in the last two years of undergraduate study. 3. Rank in the upper one-third of your class in the college, university, or major subdivision. 4. Membership in a national honor society (other than freshman honor societies) recognized by the association of College Honor Societies. Note: If more than 10 percent of your courses were taken on a pass/fail basis, your claim must be based on class standing or membership in an honorary society.
Only experience and education obtained by the closing date of this announcement will be considered.
A written test is not required.
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). You will receive credit for all qualifying experience, including volunteer experience.
If qualifying based on EDUCATION
you MUST provide transcripts or other documentation to support your educational claims. Unless otherwise stated: (1) official or unofficial transcripts are acceptable, or (2) you may submit a list with all of your courses, grades, semester, year, and credit for the course. All materials must be submitted by the closing date of the announcement.
Only education from institutions which are accredited or preaccredited/candidate for accreditation may be used to meet education requirements.
: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show that the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: http://www2.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html
- Address IBC Financial Management Directorate
1849 C. Street NW
Washington, DC 20240
- Name: Dallas Worsham
- Phone: 303-969-5006
- Email: [email protected]