Job opening: Secretary (OA)
Salary: $42 022 - 54 625 per year
Published at: Aug 10 2023
Employment Type: Full-time
This position is located in Social Work Service at the VA Gulf Coast Healthcare System - Biloxi VA Medical Center in Biloxi, MS. The Secretary will provide secretarial support to the Chief of Social Work and will provide professional and administrative guidance to all of the program coordinators.
***THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION***
Major duties and responsibilities include but are not limited to:
Receives telephone and personal callers including patients, family members, significant others, congressional inquiries, and employees of the facility.
Screens request and determines appropriate action according to priority and makes referrals to appropriate sources.
Handles routine matters, complaints, and problems and refers technical matters to other responsive personnel.
Maintains management calendar including coordinating schedules, appointments, meetings, and conferences.
Receives all incoming mail.
Reviews, screens, and determines priorities.
Maintains and tracks control points and credit card activities.
Prepares and tops technical correspondence for management.
Assembles statistical and narrative material for preparation of various reports.
Maintains time and attendance records.
Other related duties as assigned.
Work Schedule: Monday - Friday, 8:00am - 4:30pm
Recruitment & Relocation Incentives: Not authorized
Critical Skills Incentive (CSI): Not approved
Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process.
Financial Disclosure Report: Not Required
To qualify for this position, you must meet the following requirements:
TYPING PROFICIENCY: This position requires the skills of a qualified typist. In addition to meeting the experience and/or education requirements, you must be able to type at least 40 words per minute.
SPECIALIZED EXPERIENCE: One (1) full year of specialized experience equivalent to the next lower grade level (GS-5) in Federal Service, that has equipped you with the particular knowledge, skills, and abilities to perform successfully the duties of a Secretary (Office Automation), GS-6 position, and that is typically in or related to the work of this position. Specialized experience includes: preparing professional correspondence; scheduling meetings; preparing meeting agendas; taking meeting minutes; creating and maintaining tracking systems; maintaining office files; and purchasing and maintaining supplies and equipment. This experience must be detailed in your resume to receive credit.
You will be rated on the following Competencies as part of the assessment questionnaire for this position:
CommunicationComputer SkillsExternal AwarenessPlanning and Evaluating
IMPORTANT: A full year of work is considered to be 35-40 hours of work per week. All experience listed on your resume must include the month and year start/end dates. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
Physical Requirements: The work is sedentary. Typically, the employee may sit comfortably to do the work. However, may be some walking, standing, bending, and carrying of light items like paper or books. No special physical demands are required to perform the work.
For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
There is no educational substitution at this grade level.
- Address Biloxi VA Medical Center
400 Veterans Avenue
Biloxi, MS 39531
- Name: VHA National Recruitment Center
- Phone: (844)456-5208
- Email: [email protected]