The Primary Purpose of the Position is to serve as the Executive Assistant to the Health Care System Associate Director, a major management advisor, analyst, and staff assistant to the Associate Director.

Duties

Duties include but not limited to: Advisory Responsibilities Serves as a principal advisor and resource person to the Associate Director. Works independently and closely on a day-to-day basis with the Associate Director and Executive Leadership in planning, identifying, resolving, and implementing complex management programs and policies relevant to the mission and operation of the health care system and its affiliates. Formulates, presents, executes and analyzes the Associate Director's budgets. Reviews, analyzes and recommends changes on budgetary and financial management issues and activities aligned to the Associate Director. Coordinates all phases of budget development, monitors budget expenditures and reports to senior management regularly on the state of budget expenditures and provides advice to management and program personnel on budgetary and finance issues Operational Management and Analysis Analyzes management techniques, processes, and proposals for organizational effectiveness and feasibility. Uses a variety of complex analytical techniques to analyze programs, functions, and proposals for additional funding and organizations; to determine if current management systems efficiently accomplish objectives; and, recommends controls to ensure sound program and operations management. Advises senior management on appropriate staffing levels based on quantitative workload data and program operations analyses. Performs cost benefit analyses and advises on enhancements for program operations. Develops proposals to merge or establish new organizational units and programs to improve workforce distribution, position management structures, efficiency, effectiveness and/or productivity. Performs organizational and/or staffing utilization studies. Identifies and develops staffing and-work- methods efficiency improvement plans. Plans, develops and conducts internal review studies. Develops proposals to restructure program areas that require redistribution of significant positions and/or work. Monitors quality program/care, plans, procedures and methodologies; and/or analyzes quality initiatives and processes. Evaluates processes and makes recommendations for effective organizational change. Supervisory Responsibilities Selects or recommends selection of candidates for vacancies, promotions, details, and reassignments in consideration of skills and qualifications, mission requirements, and EEO and diversity objectives. Periodically reviews position descriptions to ensure accuracy, and the most" effective utilization of personnel resources. Explains classification determinations to subordinate employees. Appraises subordinate workers performance ensuring consistency and equity in rating techniques. Recommends awards when appropriate and approves within-grade increases. Hears and resolves employee complaints and refers serious unresolved complaints to higher level management. Program Management Conducts the Veterans Equitable Resource Allocation and ADP Application (ADPAC) programs for the health care system. Provides assistance to the Associate Director in communicating costing advice and strategy and recommendations on new or modified work methods, procedural changes, system variations, and acceptance of new technology developments for the health care system. Serves as project manager for special studies on process improvement and organizational performance. Establishes and manages a working project team in conducting studies/project workshops. Leads team of Service Chiefs, Health System Specialists, and/or Administrative Officers; or workshop sessions in developing "as-is" models, identifying process improvements, "to-be" models, and organizational changes. Reengineers functional processes, applying Healthcare proven best practices and various modeling techniques. Reviews and evaluates data collected for analysis and study goals. Develops and presents briefings and reports on study/project status, findings, and/or recommendations to senior managers. Uses automated management and medical information system(s) and computer generated products in accomplishing assignments. Performs quality checks of automated system database information and advises supervisor, service chief, administrative officers, .and others of any significant problems. Uses available computer software programs to produce required reports, plans, schedules, etc. Uses computer products to facilitate effective analyses of program, operations, and budget information. Work Schedule: Monday - Friday, 7:30 am - 4:00 pm or 8:00 am - 4:30 pm Virtual: This is not a virtual position. Position Description/PD#: Supervisory Health System Specialist/PD082320 Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized Financial Disclosure Report: Not required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 09/04/2023. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-13 position you must have served 52 weeks at the GS-12. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. Individual Occupational Requirement (IOR). An IOR is a basic requirement that must be met in order to qualify for entry into this job series, and it is something that can't be waived. The Individual Occupational Requirement for the Health System Specialist position is: Education: Undergraduate or Graduate Education with a major study in hospital administration, public health administration, or related fields such as business or public administration with course work in health care administration. OR Experience: You must have progressively responsible analytical or administrative, or clinical management or supervisory experience in the health care field. This work may have been performed in an operating health care facility or a higher organizational echelon with advisory or directional authority over such facilities. Work must have involved a close working relationship with facility managers and analysis and/or coordination of administrative, clinical, or other service activities, and provided knowledge of the following: Missions, organizations, programs, and requirements of health care delivery systems; Regulations and standards of various regulatory and credentialing groups; and Government-wide, agency, and facility systems and requirements in various administrative areas such as budget, personnel, and procurement. Special Provision for In-service Placement: Successful completion of an agency-sponsored on-the-job training program may be substituted for qualifying experience, provided it included a formal individualized training plan. Such a training program must have been conducted in an operating health care system and included: Assignments providing a knowledge of basic health system administration philosophies, practices, and procedures, and basic government administrative policies and requirements; Practical assignments providing an opportunity to apply health system administration skills and principles (as the individual progresses, work assignments must be characteristic of the grade level to which he or she is assigned); and Oversight by an experienced health system administrator with periodic evaluation of the individual's progress and appropriate adjustment of the training program. In addition to the individual occupation requirements listed above, you must also have: You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-12 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: monitors the use and rate of expenditures of budgeted funds from multiple sources; serves as project manager for special studies on the process improvement and organizational performance; utilizes automated management and medical information systems to produce plans, reports and facilitate analyses of program, operations and budget information; advises senior leadership in planning, programs, and policies relevant to mission and operation of the health care system. . You will be rated on the following Competencies for this position: Communications Critical Thinking Analysis and Problem Solving Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is sedentary. Some work may require movement between offices, hospitals, warehouses, and similar areas for meetings and to conduct work. Work may also require walking/standing, in conjunctions with travel to and attendance at meetings and/or conferences away from the work site. Incumbent may carry and lift light items weighing less than 15 pounds. Walking and Standing for 2 hours may be required. Bending, stooping, hearing (aid permitted) required. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

NOTE: If your school has changed names, or is no longer in existence, you must provide this information in your application.

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Contacts

• Address Dallas VA Medical Center 4500 South Lancaster Road Dallas, TX 75216 US
• Name: VISN 17 SSU USAS Group
• Email: [email protected]