Incumbent will serve as the Program Support Assistant in the Office of Financial Management Service at the John D. Dingell Veterans Affairs Medical Center. The PSA performs a wide range of Administrative, support, and technical duties in the direct report of the Chief Financial Offer, Assistant Chief of Finance, and the Senior Strategic Business Partner, and the Service as a whole.

Duties

Major Duties to include: Screens visitors and telephone calls for identity, purpose of call, and relative importance in relation to availability of Staff Members Escorts/Refers visitors to proper personnel Reviews documents prepared for signature that require coordination by management for appropriateness, conforms with regulations, grammar, format and completeness of information Helps maintain calendars for office managers and conference rooms, schedule appointments, arrange meetings and interviews Coordinates and inputs maintenance and work order requests to ensure on-going operations Prepare/adjust data for input as well as manipulate and analyze data Develops spreadsheets, understanding, and creating data base formulas, as well as analyzing data and preparing reports Research and/or analyzes problems, issues, or administrative/programmatic issues Serves as office backup travel liaison, helping to make travel plans and reservations as applicable and inputs requests into the Electronic Travel System Serves as Records Management Liaison focusing on records retention for the Finance and Human Resources Offices Serves as primary timekeeper and posts daily attendance and leave information using the Time & Attendance module in VATAS Work Schedule: Monday - Friday, 8:00a-4:30p Virtual: This is NOT a virtual position. Position Description/PD#: Program Support Assistant/PD920420 Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized Financial Disclosure Report: Not required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 08/08/2023. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-05 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: receiving telephone calls greeting visitors, and responding to requests for information collecting and analyzing data and statistical information and preparing reports based on analysis utilizing office automation programs and software to create reports, spreadsheets, and complete assignments scheduling appointments and coordinating meetings utilizing computerized timekeeping software to perform timekeeping duties of an office coordinating the distribution of documents for review and signature by various stakeholders and tracking documents for expiration dates composing correspondence, reviewing and editing for completeness, and distributing information to targeted audience You will be rated on the following Competencies for this position: Customer Service (Clerical/Technical) Communications Writing Computer Skills Reading Critical Thinking Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: Regular and recurring work is mostly sedentary involving sitting at a desk. Some physical effort such as standing, walking, bending or prolonged sitting may be required. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Contacts

• Address John D Dingell Department of Veterans Affairs Medical Center 4646 John R Street Detroit, MI 48201 US
• Name: Kimberly Ingram
• Phone: 469-970-0788
• Email: [email protected]