Click on Learn more about this agency button below to view Eligibilities being considered and other IMPORTANT information The primary purpose of this position is to serve as the secretary and principal office assistant to the MAJCOM Deputy Commander. Participates in the administrative management of the office by applying an extensive knowledge of the supervisor's workload & commitments to independently & on a continuous basis accomplish a variety of administrative and secretarial support duties

Duties

As personal assistant and secretary to the Deputy Commander, receives all visitors and telephone calls to the Deputy Commander. Ascertains the nature of the call or business of the visitor(s) and determines appropriate action. Refers matters requiring a technical or functional response to the appropriate staff office. Schedules and maintains control of the Deputy Commander's calendar, including social obligations. Schedules appointments and meetings and/or conferences on own initiative based on personal knowledge of Deputy Commander's workload. Prepares, reviews, processes, and maintains all correspondence and documents submitted for the Deputy Commander's signature. Responsible for extensive formal internal and external coordination of the work of the office with the work of other offices and recognizes the need for such coordination in various circumstances. Uses varied and advanced functions of word processing software to create, format, modify, edit, and print a variety of letters, reports, memos, and other textual documents. Uses advanced functions to generate tables of contents, import graphs or databases, create glossaries, and align multiple columns.

Requirements

• Must complete initial online questionnaire and additional assessment(s)
• U.S. Citizenship is required
• Males must be registered for Selective Service, see www.sss.gov
• This posn is subject to provisions of the DoD Priority Placement Program
• Disclosure of Political Appointments
• TRAVEL AND RELOCATION EXPENSES WILL BE PAID in accordance with the JTR AND AFMAN 36-606 by the gaining unit
• Work may occasionally require travel away from the normal duty station on military or commercial aircraft
• Required to handle and safeguard sensitive and/or classified information in accordance with regulations to reduce potential compromise
• Must be able to obtain and maintain a Top Secret Clearance
• This is a drug testing designated position. The incumbent is subject to pre-employment drug testing as a condition of employment, and participation in random drug testing
• All federal employees are required to have direct deposit.
• Overtime may be required as workload demands and in some cases with no-notice due to the urgency of time sensitive operational requirements

Qualifications

In order to qualify, you must meet the specialized experience requirements described in the Office of Personnel Management (OPM) Qualification Standards for General Schedule Positions, Clerical and Administrative Support Positions. SPECIALIZED EXPERIENCE: Applicants must have at least one (1) year of specialized experience at the next lower grade GS-08, or equivalent in other pay systems. Examples of specialized experience includes performing duties, priorities, commitments, policies and program goals of the staff sufficient to perform assignments such as reviewing publications, directives and other materials which may affect the organization, and taking appropriate follow-up action. Ability to anticipate and prepare materials the supervisor needs in order to respond to correspondence or phone calls. Knowledge to advise secretaries and other clerical staff concerning such matters as the information to be provided by those organizations for use in conferences or reports and appropriate correspondence procedures. Knowledge to advise immediate staff on office procedures. FEDERAL TIME-IN-GRADE (TIG) REQUIREMENT FOR GENERAL SCHEDULE (GS) POSITIONS: Merit promotion applicants must meet applicable time-in grade requirements to be considered eligible. One year at the GS-08 level is required to meet the time-in-grade requirements for the GS-09 level. TIG applies if you are in a current GS position or held a GS position within the previous 52 weeks. NOTE: Applicants applying as VEOA candidates who are current GS civil service employees or are prior GS civil service employees within the past 52 weeks must also meet time-in-grade requirements. KNOWLEDGE, SKILLS AND ABILITIES (KSAs): Your qualifications will be evaluated on the basis of your level of knowledge, skills, abilities and/or competencies in the following areas: 1. Knowledge of extensive rules, procedures, or operations applied to secretarial and clerical assignments to perform the procedural and administrative work of the office, such as preparing and editing documents, maintaining files/records, making and preparing travel arrangements, locating, assembling and composing information for various reports, inquiries, and non-technical correspondence. 2. Knowledge of office functions and commitments of supervisor and staff to prepare and review correspondence, to one calls and visitors, to maintain supervisor's calendar, and to perform other substantive or administrative work of the organization. 3. Knowledge of correct grammar, spelling, punctuation, capitalization, and format to accurately prepare and edit written correspondence and reports. 4. Knowledge of various office automation software programs, tools, and techniques to support office operations and produce a variety of documents such as letters, reports memos, from letters, spreadsheets, databases, and graphs. 5. Skill and ability to communicate effectively, both orally and in writing, using discretion and diplomacy. Ability to locate, assemble, and compose information for reports, inquires and non-technical correspondence. Ability to plan, organize work, and meet deadlines. PART-TIME OR UNPAID EXPERIENCE: Credit will be given for appropriate unpaid and or part-time work. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week. VOLUNTEER WORK EXPERIENCE: Refers to paid and unpaid experience, including volunteer work done through National Service Programs (i.e., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student and social). Volunteer work helps build critical competencies, knowledge and skills that can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

********************ADDITIONAL INFORMATION FOR ACTIVE DUTY SERVICES MEMBERS********************

ACTIVE DUTY SERVICE MEMBERS: The VOW Act requires federal agencies to treat an eligible active duty service member as a veteran, disabled veteran, and preference eligible (as applicable) when applying for civil service positions before the effective release or discharge date. Appointment of military members before the release or discharge date is permissible if the member is on terminal leave. At the time the active duty member applies for a civil position, he or she must submit a "certification" memo in lieu of a DD-Form 214, Certificate of Release or Discharge from Active Duty. Active duty members applying for a civil service position without submitting a valid certification memo or DD-Form 214 with their application will render the member ineligible for the position. The certification memo must originate from the member's military service branch on official letterhead and contain the following:

• Name/Rank/Grade of Service Member
• Branch of Armed Forces
• Dates of Active Service (Start and End Date(s)
• Expected Date of Discharge/Release from Active Duty
• Terminal leave start date (if applicable)
• Expected character of service (honorable or general) and type of separation (i.e. separation or retirement)
• Must be certified within 120 days of anticipated discharge
• Signature by, or by direction of the adjutant, personnel office, unit commander, or higher headquarters commander.

Note: The VOW Act provides tentative preference. If appointed, a DD Form-214 must be submitted upon receipt

Contacts

• Address Hurlburt Field 212 Lukasik Avenue Ste 217 Hurlburt Field, FL 32544 US
• Name: Total Force Service Center
• Phone: 1-800-525-0102
• Email: [email protected]