This position serves as the principal clerical and administrative support position in the immediate organizational unit in or for which the persons assisted have responsibility, by carrying out and coordinating all the clerical and day-to-day administrative support activities which are typically required to accomplish the work of the organization.

Duties

Major duties of this position include, but are not limited to: Prepares and reviews correspondence, reports, and other documents. Reviews work prepared by other clerical staff, ensuring correct grammar, spelling, capitalization, punctuation, and appropriate format in work prepared by self and others Accurately summarizes information from files and documents when this requires recognizing which information is not relevant to the problem at hand Accurately composes non-technical correspondence on topics such as office procedures, requests for information, and letters of acknowledgement Presents information for use by the superior when making speeches or presentations to local community civic and welfare groups Keeps the superiors informed of important details of the office, visitors to the office, and various events where failure to recognize significant matters might impair the effective operation of the organization Maintains the supervisor's daily calendar, making appointments and arranging conferences and meetings Types highly technical material, frequently sensitive material. Records and types the minutes of the Supervisor and the staff; prepares the minutes for distribution, singling out the action items and follows up as required Follows up on projects resulting from conferences to insure that schedules are met and reports progress to managers Makes all travel arrangements to include itineraries, airline, rental car, hotel reservations, preparation of travel orders and vouchers Responsible for providing assistance with a variety of problems and inquiries which are received in person, telephonically, or by referral from other secretaries, receptionists or support staff in the organization. Work Schedule: Full Time, Monday through Friday, 8:00 am to 4:30 pm Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process. Virtual: This is not a virtual position. Position Description/PD#: Secretary (Typing)/PD119660 Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized Financial Disclosure Report: Not required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 08/18/2023. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-08 position you must have served 52 weeks at the GS-07. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-07 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Knowledge of the duties, priorities, commitments, policies, and program goals of the staff sufficient to perform non-routine assignments. Ability to independently note and follow-up on commitments made at meetings and conferences by staff members; shifting clerical staff in subordinate offices to take care of fluctuating workloads; or locating and summarizing information from files and documents when this requires recognizing which information is or is not relevant to the problem at hand. Skill and ability to coordinate the work of the office with the work of other offices, and for recognizing the need for such coordination in various circumstances. Knowledge of standard office equipment such as typewriters, copiers, fax machines, etc., to perform routine clerical and administrative functions. Skill in operating a manual or electric typewriter. Limited knowledge of PCs and software such as word processors, graphics, spreadsheets, database management systems, and communications. Knowledge of grammar, spelling, punctuation, and required formats. Knowledge of specialized terminology to type in final form summary reports and analyses from voice recordings. You will be rated on the following Competencies for this position: CommunicationComputer SkillsOrganizational StewardshipWritten Communication Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is sedentary. Typically, the employee may sit comfortably to do the work. However, there may be some walking; standing; bending; carrying of light items such as papers, books, small parts; driving an automobile, etc. No special physical demands are required to perform the work. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Contacts

• Address Fort Harrison VA Medical Center 3687 Veterans Drive Fort Harrison, MT 59636 US
• Name: Jeremy Gilliam
• Phone: (406) 447-7013
• Email: [email protected]