This position is located in the Fiscal Service at the Portland VA Medical Center. The primary purpose of this position is clerical and technical work concerned with supporting accounting, budget, and other related financial management work. The incumbent is the cashier for the Healthcare System and performs general clerical work involving proper disbursement, collection of public and private funds and imprest funds.

Duties

Duties include but not limited to: Performing work in support of a fiscal nature, such as liaison with outside resources and Department of Treasury for operating advances, regarding the status of payments, initiating internal fiscal controls for processing of receiving and disbursing documents, or inputting and maintaining financial data into an automated financial system. Establishing and maintaining a complex cashier function, which contributes to the effective service to our Veterans and the efficiency of Fiscal Service Operations. The incumbent is responsible to the Treasury Department for his/her work and that of all Alternate and Imprest Fund Cashiers. Assisting with studies of administrative practices, which cause payment complaints and recommends management changes, which will reduce or eliminate justified complaints. S/he implements further studies necessary to clarify the problem. The incumbent takes appropriate independent action and provides follow-up of the issues to monitor the effectiveness of any program changes. Establishing, controlling, and maintaining the specialized monetary systems utilized by the VA, including check drafts. S/he examines, verifies, and maintains financial accounts data and classifies accounting transactions including the verification of the accuracy and completeness of the accounting data. Determining the general ledger accounts, journals, and subsidiary accounts affected, and the debit and credit entries to be made. Working with systems development personnel to locate and resolve accounting transactions problems in the accounting system. S/he will review, evaluate, and verify the range of accounting transactions to determine the adequacy of the system. Summarizing transactions and prepares control documents or other posting documents reflecting the entries to be made. Incumbent has technical responsibility for the maintenance, auditing, and reconciliation of the general and subsidiary ledger accounts for the preparation of accurate and timely reports, and for the control of funds. Examining accounts or resolve difficult reconciliations requiring analysis of adjustments and corrective entries in the account. S/he will trace transactions entered and prepare worksheets to reflect the source of discrepancies, corrective action required to bring accounts into agreement. Determining the nature of errors and adjusts in the correct appropriation to a variety of interrelated accounts. Researching, interpreting, and verifying which appropriation and general ledger accounts documents and subsequent accounting transactions. Establishing routines for input of these transactions. Preparing reconciliation of the general ledger to subsidiary accounts, accruals, adjusting journal entries, accounting reports and special reports. Reconciling accounting systems output with input for accuracy. Maintaining control of receipts and disbursements. Maintaining control of funds obligated and funds expended. Ensuring the timely preparation of all reports for Department of Treasury, Agency Headquarters, and local management. Analyzes general ledger accounts to ensure accurate reports. Analyzing documents for accuracy and authorization. Documenting financial transactions to assure proper audit trail. Assigning transactions that will have the proper accounting affect. Reviews pending items and ensures that follow-up action is taken on all items pending for excessive periods of time. Work Schedule: Monday - Friday, 8:00am - 4:30pm PST Virtual: This is not a virtual position. Position Description/PD#: Teller/PD21661A Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized Financial Disclosure Report: Not required

Requirements

Qualifications

To qualify for this position, applicants must meet specialized experience and time in grade requirements within 30 days of the closing date of this announcement, 08/21/2023. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements within 30 days of the closing date of this announcement. For a GS-6 position, you must have served 52 weeks at the GS-5. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your specialized experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade Gs-5 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: understanding of accounting and banking systems, policies, and procedures in performing the examination, verification, and maintenance of accounts and accounting data; knowledge of cash and cash like transactions or other financial management technical methods, techniques, precedent cases, and procedures to resolve especially difficult or sensitive problems; knowledge of existing accounting systems, standard accounting codes, classifications, and terminology; ability to apply various accounting methods, forms and techniques; knowledge of the interrelationships of various accounting systems applications and computer file systems and content to resolve problems of processed transactions; knowledge of a wide variety of interrelated steps, conditions, and procedures or processes required to assemble, review, and maintain complex accounting, budget, or other fiscal transactions; knowledge of various accounting and other financial regulations, laws, and to ensure compliance and recommend action; knowledge of a variety of accounting functional areas and their relationships to other functions to research or investigate problems or errors that require reconciling and reconstructing incomplete information, conducting extensive and exhaustive searches for required information, or performing actions of similar complexity; and knowledge of automated accounting systems to reconcile errors that require an understanding of nonstandard procedures or to provide assistance in the development of automated procedures. You will be rated on the following Competencies for this position: ClericalManages and Organizes InformationOrganizational AwarenessProblem Solving Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work may require some physical effort, such as standing, walking, bending, or sitting. There are no special physical demands. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Contacts

• Address VA Portland Health Care System 3710 Southwest US Veterans Hospital Road Portland, OR 97239 US
• Name: John Buan
• Phone: 503-220-8262 X59964
• Email: [email protected]