The Civilian Payroll Technician is located in a VA Medical Center within the Mid-South Healthcare Network (VISN 9) and is organizationally aligned within the Fiscal Service at the Lexington Health Care System. The Civilian Payroll Technician processes a full range of payroll actions in an automated system for employees appointed under different personnel systems with unique pay accounts. These pay accounts include full-time, part-time, intermittent, trainees, retired annuitants, and fee basis.

Duties

The Civilian Pay Technician processes a full range of payroll actions in an automated system for employees appointed under different personnel systems with unique pay accounts (General Schedule and Wage Grade employees, Non-Appropriated Fund (NAF) Canteen employees, VA Cemetery employees, Title 38 physicians/dentists, nurses, special salary rates, Title 5 and Title 38 Hybrid). These pay accounts include full-time, part-time, intermittent, trainees, retired annuitants, and fee basis. Duties include but are not limited to: Process time and attendance records for each pay period, at the end of each biweekly cycle in the time and attendance (VATAS system and reconcile with the Defense Finance Accounting Service (DFAS). Ensure employee records are received to meet the Financial Services Center (FSC) transmittal deadlines. Manually accounting for employees pay as reconciled from all pay records paid by DFAS. Research and resolve on-line rejects prior to the FSC transmission. Review current and prior pay period exception lists with service line representative's (Timekeepers, supervisors, service chiefs, etc.,) to resolve any outstanding items. Monitor the status and progress of assigned tasks; recommend suggestions for adjustments. Prepare reports under the direction of the Finance Section Chief of Fiscal Service or designee. Conduct annual desk audits of unit time keepers to determine if appropriate record keeping is occurring. Perform quality assurance audits to assure accuracy, timeliness, completeness. Research and code changes to employees Master Record, including taxes, health insurance, uniform allowance, annual and sick leave, union dues, and military leave. Responsible for auditing and researching transactions received from Human Resources Management Service (HRMS), for determining the necessity for payroll action. Forward policies, directives, and/or procedures and providing input on where and how to obtain information to answer one-of-a-kind and unusual questions. Research and process back pay claims (retroactive adjustments) to retirement accounts, crossing multiple years. Ensure proper payment to the employees, its tenants, and the processing of the salary related materials. Work Schedule: Monday - Friday | 8:00 AM - 4:30 PM EST Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. Telework is available at the discretion of the supervisor after 90 days. Virtual: This is not a virtual position. Position Description/PD#: Civilian Pay Technician/PD60032A Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized Financial Disclosure Report: Not Required

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 08/11/2023. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-7 position you must have served 52 weeks at the GS-6. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Examples of appropriate SF-50s include: Within grade increases at the highest grade held; or Promotions with an effective date more than one year old; or SF-50s at the highest grade held with an effective date more than one year old. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. SPECIALIZED EXPERIENCE: We will not make assumptions when reviewing applications. Please see the Required Documents section below for resume requirements. Your experience must be fully documented in your resume and must include job title, duties, month and year start/end dates AND hours worked per week to receive proper evaluation. You may qualify based on your experience as described below: GS-07 Grade Level: SPECIALIZED EXPERIENCE: You must have one year of specialized experience equivalent to at least the next lower grade GS-6 in the normal line of progression for the occupation in the organization. Specialized experience is defined as: Demonstrating ability to understand standardized rules and regulations/procedures for timekeeping; preparing reports; using computer equipment and a variety of software applications; communicating with a wide variety of employees and supervisors; and processing time and attendance records. ***PREFERRED EXPERIENCE: Knowledge of federal and local timekeeping and payroll policies. You will be rated on the following Competencies for this position: Administration and ManagementCommunicationTechnical Competence Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work places no special physical demands on the employee. There is a high level of stress due to demanding deadlines and the need for a high degree of accuracy. There is also a requirement for some walking, standing, bending and carrying of light items. Work is performed in a office setting where the work area is typically lighted, heated and ventilated. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Contacts

• Address Lexington VA Health Care System 2250 Leestown Road Lexington, KY 40511 US
• Name: Nicole Guy
• Phone: 502-287-6291
• Email: [email protected]