This Administrative Officer position is located in Pharmacy Service at the Manchester, NH location. This position is a full time at 40 per week.

Duties

The primary function of this position is to perform administrative support, personal management, budget review and analysis, resource monitoring and data input for all correspondence and communication support for the Pharmacy Service. Duties include but are not limited to: interpreting administrative policies defining administrative requirements. Providing advice to the Chief on related issues. Administratively supports pharmacy leadership and program coordinators. Timekeeping. Assisting in the procurement of office supplies. Helps with the management of the pharmacy reverse distribution process. TMS super-user and Shares drive/SharePoint updating. Data mining and analysis needed to support the Pharmacy. Captures and collate all non-formulary review data. Assists with planning, reviewing, or revising policies and procedures that impact Pharmacy Service operations. Serves as the administrative resource and clearing point for personnel management activities. Drafts functional statements. Prepares position/function/organizational charts to ensure that they reflect the evolving program changes. Anticipates vacancies and prepares proposals for request for hiring authority. Reviews and analyzes statistical reports and budget requirement to include IPPS review and payment. Monitoring and controlling of budget allocations and expenditures. Analyzes status of equipment/funds and reviews justification for additional equipment/funds as well as the transfer of funds between control points. Responsible for conducting annual equipment inventory and advises leadership on the requirement and procedures for acquisition, repair, and disposal of equipment. Ensures equipment requests are adequate, appropriate, and required for service operation. Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. Work Schedule: Full time, Monday - Friday Dayshift Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process. Virtual: This is not a virtual position. Position Description/PD#: Administrative Officer (Pharmacy)/GS-7 608-0282-0, GS-9 608-02481-0 Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized Financial Disclosure Report: Not required Notifications: This position is not a Bargaining Unit position. May be required to attend conference at other facilities or other VA sites on occasion. The incumbent may be required to travel to other VA campuses and CBOC's. Current and former Federal employees must submit copies of their most recent SF-50 (Notice of Personnel Action). The SF-50 must identify the position title, series, grade, step, tenure and type of service (Competitive or Excepted). In some cases, more than one SF-50 may be required to show a higher grade previously held. This position is in the Competitive Service. Time-in-Grade Restriction: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements. The grade may have been in any occupation but must have been held in the Federal service. Veterans' preference does not apply for other current permanent Federal agency employees.

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 08/11/2023. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-7 position you must have served 52 weeks at the GS-5 and for a GS-9 position you must have served 52 weeks at the GS-7 . The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: GS-07: Specialized Experience. Applicant must have least one (1) year equivalent to the next lower grade (GS-5), with responsibilities close to the work of this position that has given me the particular knowledge, skills, and abilities required to successfully perform the duties of a Administrative Officer. Specialized experience includes but is not limited to providing administrative and program support, personnel management, budget review and analysis, resource monitoring, data input for all correspondence and communication support, processing, planning, and evaluative work in support of management. (YOUR EXPERIENCE MUST BE DETAILED IN YOUR RESUME TO RECEIVE FULL CREDIT) OR Education. 1 full year of graduate level education. OR Superior academic achievement. OR Combination of Experience and Education. GS-09: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-7 in the normal line of progression for the occupation in the organization. Specialized experience includes but is not limited to providing administrative and program support, personnel management, budget review and analysis, resource monitoring, data input for all correspondence and communication support, processing, planning, and evaluative work in support of management. (YOUR EXPERIENCE MUST BE DETAILED IN YOUR RESUME TO RECEIVE FULL CREDIT) OR Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you mut have Master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree. OR Combination of Experience and Education: Applicants may also combine education and experience to qualify at this level. You must have a combination of specialized experience and education beyond undergraduate education. Such education must demonstrate the knowledge, skills, and abilities necessary to do the work of the position. You will be rated on the following Competencies for this position: Customer Service (Clerical/Technical)Decision MakingOperating SystemsProblem Solving Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work requires sitting and working at a computer work station, walking throughout the Manchester Medical Center, standing, bending, and carrying items such as books, papers, and files (medical records up to 10 pounds). May occasionally set up rooms for meetings. The position must be able to work under pressure. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Contacts

• Address Manchester VA Medical Center 718 Smyth Road Manchester, NH 03104 US
• Name: Marianne Coutinho
• Phone: 774-826-4812
• Email: [email protected]