This position is located with the Bureau of Indian Affairs, Midwest Region, Great Lakes Agency, Deputy Superintendent - Trust Services in Ashland, Wisconsin.

Duties

Responsible for organizing, directing and coordinating all aspects of administrative support functions to include budget, finance, property and supply, procurement, personnel and P.L. 93-638 contracts. Acts as the Records Management Point of Contact for the program. Responsible for all financial documents such as travel, training, requisitions, purchase orders, print orders, and supplies. Give administrative support to P.L. 96-638 contracts/grants. Ensures that incoming mail is properly received and routed, retaining that which can be answered personally by reference to policies, precedents, or knowledge of office practices. Responsible for the preparation of a variety of correspondence and documents, such as letters, requisitions, purchase orders, travel authorizations, and reports.

Requirements

• Travel and relocation expenses will not be authorized. Any relocation expenses associated with reporting for duty will be the responsibility of the selected employee.
• U.S. Citizenship Required
• Preference in filling vacancies is given to qualified Indian candidates in accordance with the Indian Preference Act of 1934 (title 25, USC Section 472). Form BIA -4432 must be submitted with the application if claiming Indian Preference.
• You will be required to have federal payments made by Direct Deposit
• You may be required to successfully complete a probationary/trial period
• A background security investigation will be required for all new hires. Appointment will be subject to the applicant's successful completion of a background security investigation and favorable adjudication.
• If you are a male applicant born after 12/31/1959 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency.
• Incidental Operator position. If you are required to operate a motor vehicle in order to properly carry out assigned duties, the 25 IAM 4 Motor Vehicle Safety Program Policy applies. A Link is provided in the Additional Information Section.

Qualifications

EXPERIENCE AND EDUCATION REQUIREMENTS: (OPM Operating Manual, Qualification Standards for Clerical and Administrative Support Positions, GS-0303). GS-5: I have at least 1 year of full-time specialized experience or the equivalent, comparable to at least the GS-4 in the Federal Service (obtained in either the public or private sector). This experience must include the following: preparing/monitoring a variety of reports, forms, and correspondence; meet and greet visitors; answer the phones and direct calls/visitors to appropriate staff; ensuring all requests for action or information are acted upon and deadlines are met; arrange for conferences, meetings, video calls and training sessions; maintain office filing and mailing system; process time and attendance records and logging information into databases. OR 4 years of successfully completed education above the high school level. GS-6: I have at least 1 year of full-time specialized experience or the equivalent, comparable to at least the GS-5 in the Federal Service (obtained in either the public or private sector). This experience must include the following: preparing/monitoring a variety of reports, forms, and correspondence; arranging for conferences, meetings, video calls and training sessions; ensuring all requests for action or information are acted upon and deadlines are met; maintaining office filing systems; logging information into databases; preparing purchase orders and requisitions; reviews contract proposals and modifications; provide clerical and technical support for the program; maintain office filing and mailing system; logs all travel authorizations and travel vouchers; assist with budget activities; property management reporting, travel and expenses. GS-7: I have at least 1 year of full-time specialized experience or the equivalent, comparable to at least the GS-6 in the Federal Service (obtained in either the public or private sector). This experience must include the following: ensuring all requests for action or information are acted upon and deadlines are met; assist all program contracts; prepare purchase requisitions for contract documents for approval; prepare funding availability letters to tribes; ensures contract/contract modifications requests forms are completed; maintain calendar and schedules appointments; resolves and/or answers routine inquires based on program activities; prepares variety of reports, forms, correspondence in a timely and executive manner; performs periodic analysis of office programs covering adequacy of files maintained; assist with budget activities and finance for travel, purchase, requisitions and invoices; prepare travel arrangements and travel vouchers for processing. All qualification requirements must be met by the closing date of this announcement. Merit Promotion candidates must also meet time-in-grade requirements by the announcement closing date. Preference in filling vacancies is given to qualified Indian candidates in accordance with the Indian Preference Act of 1934 (title 25, USC Section 472). Additional selections may be made from this announcement if identical vacancies occur in the same location within 90 days from the closing date.

Education

If you are qualifying based on your education, you MUST provide transcripts or other documentation to support your educational claims. Unless otherwise stated: (1) official or unofficial transcripts are acceptable, or (2) you may submit a list with all of your courses, grades, semester, year, and credit for the course. All materials must be submitted by the closing date of the announcement.

If more than 10 percent of your undergraduate course work (credit hours) were taken on a pass/fail basis, your claim of superior academic achievement must be based upon class standing or membership in an honor society.

One academic year of graduate education is considered to be the number of credits hours your graduate school has determined to represent one academic year of full-time study. Such study may have been performed on a full-time or part-time basis. If you cannot obtain your graduate school's definition of one year of graduate study, 18 semester hours (or 27 quarter hours) should be considered as satisfying the requirement for one year of full-time graduate study.

If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education which shows the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: FOREIGN EDUCATION

Contacts

• Address BIA Center for Recruitment Anadarko P.O. Box 1487 Anadarko, OK 73005 US
• Name: BIA Human Resources
• Phone: 405-247-1600
• Email: [email protected]