The position is located in the Community Relations Branch, Office of International Visitors, Bureau of Educational and Cultural Affairs (ECA/PE/V/C). The incumbent provides administrative support for the entire Community Relations Branch; communicates with International Visitor Leadership Program network partners on administrative‑related items as well as coordinates schedules for regular partner meetings and administrative calls, including managing the logistics and meeting set up.

Duties

Provides extensive administrative, logistical, and program support, including preparing program and administrative correspondence, emails, certificates, and official documents. Identifies supply needs for the program through the use of a form or email mailbox and procures program supplies in compliance with Bureau and Department guidelines. Collaborates in developing procedures and methods for collecting, processing, analyzing, summarizing and presenting statistical, financial and performance data. Attends conferences and meetings with representatives of other USG agencies, professional organizations and the public with an interest in the International Visitor Leadership Program. At the GS-09 level, the incumbent performs essentially the same duties as outlined above; however, the scope and complexity of assignments are of less responsibility and independence and receives closer supervision than the GS-11 level.

Requirements

• Incumbent will be subject to random drug testing.
• Must be able to obtain and maintain a Secret security clearance.
• U.S. Citizenship is required.
• Successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit: www.dhs.gov/E-Verify/

Qualifications

Applicants must meet all the required qualification requirements described below by the closing date of this announcement. If you are qualifying based on education OR if there are mandatory education requirements listed below, you MUST submit a copy of your college transcript with your application.  NOTE: Applicants must meet time-in-grade and time after competitive appointment requirements, by the closing date of this announcement. Time-In-Grade Requirements: Federal applicants must have served 52 weeks at the next lower grade to satisfy time-in-grade restrictions, per 5CFR 300, Subpart F. Applicants applying for the GS-09 grade level must meet one of the following requirements: A. Have at least 1 full year of specialized experience equivalent to the GS-07 level in the Federal service which provided you with the particular knowledge, skills and abilities to perform the duties of the position. Qualifying specialized experience must demonstrate the following: Experience in providing full scale administrative and program support including logistical, preparing program and administrative correspondence. managing/maintaining electronic and paper files and program records to support effective management of program data. Experience compiling and summarizing statistical data and preparing narrative summaries. Experience developing and presenting briefing materials. Experience tracking and monitoring the status of actions to improve the effectiveness of administrative operations. OR B. Have a master's or equivalent graduate degree, OR 2 full years of progressively higher level graduate education leading to such a degree, OR LL.B or J.D. from an accredited college or university. This education must demonstrate the knowledge, skills, and abilities to do the work of the position to be filled; OR C. Have a combination of graduate level education and specialized experience (as described above), which is equivalent to the GS-07 level in the Federal Service. This experience and education together meets 100% of the qualification requirements for this position. Combination of Experience and Education: When an applicant has less than one year of specialized experience as described in the announcement, he or she may combine successfully completed graduate-level education with experience to meet the total qualification requirements. Generally, 18 graduate semester hours is equivalent to 1 full-time year of graduate study (your school and department determine what constitutes 1 full time year of graduate study). The percentage of specialized work experience and the percentage of graduate study must total at least 100%. Applicants applying for the GS-11 grade level must meet one of the following requirements: A. Have at least 1 full year of specialized experience equivalent to the GS-09 level in the Federal service which provided you with the particular knowledge, skills and abilities to perform the duties of the position. Qualifying specialized experience must demonstrate the following: Experience in providing full scale administrative and program support including logistical, preparing program and administrative correspondence, managing/maintaining electronic and paper files and program records to support effective management of program data; Experience compiling and summarizing statistical data and preparing narrative summaries. Experience developing and presenting briefing materials. Experience independently tracking and monitoring the status of actions to improve the effectiveness of administrative operations. Experience developing and implementing office standard operating procedures. OR B. Have a Ph.D. or equivalent doctoral degree OR 3 full years of progressively higher-level graduate education leading to such a degree, or LL.M. from an accredited college or university. OR C. Have a combination of graduate level education and specialized experience (as described above), which is equivalent to the GS-09 level in the Federal Service. This experience and education together meets 100% of the qualification requirements for this position. Combination of Experience and Education: When an applicant has less than one year of specialized experience as described in the announcement, he or she may combine successfully completed graduate-level education with experience to meet the total qualification requirements. Generally, 18 graduate semester hours is equivalent to 1 full-time year of graduate study (your school and department determine what constitutes 1 full time year of graduate study). The percentage of specialized work experience and the percentage of graduate study must total at least 100%. Note: All applicants WILL BE required to submit transcripts as verification of educational requirement. If you fail to provide requested information, or the information you submit is insufficient to verify your eligibility, you may lose consideration for this position.

Education

See the qualifications section of this vacancy announcement for education requirements, if applicable. 

Contacts

• Address U.S. Department of State 2200 C Street Northwest Attn: ECA/EX Washington, District of Columbia 20005 United States
• Name: Beatrice Dabney
• Phone: 771.205.8413
• Email: [email protected]