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Job opening: Secretary

Salary: $53 105 - 69 035 per year
Published at: Jul 11 2023
Employment Type: Intermittent
This position is located in the Bureaus of European and Eurasian Affairs and International Organization Affairs, Office of the Executive Director, Post Management Division (EUR-IO/EX/PMO). The incumbent provides temporary duty coverage as a secretary to a Division, Director, Officer in Charge, or equivalent, either domestically or overseas.


Exercises personal discretion in establishing priorities accepting or declining invitations on own initiative and in accordance with protocol requirements. Coordinates meeting locations, dates, participants, and agendas; research background information; and provides information to meeting participants. Organizes last-minute meetings and social or informational events; prepares guest lists, issues invitations and follows up on RSVPs; maintains detailed records of official functions and events; and handles administrative responsibilities. Assists in briefing new and supporting visiting staff members; and backstops task force efforts as required. Maintains a sophisticated correspondence tracking and records management system to ensure that deadlines are met; assignments are completed; and records are appropriately stored. Evaluates office automation needs and suggests off-the-shelf solutions or participates in documenting the requirements for developing a specialized application.


  • U.S. Citizenship is required.
  • Must be able to obtain and maintain a Top Secret security clearance.
  • Successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit: www.dhs.gov/E-Verify/
  • Incumbent will be subject to random drug testing.


Applicants must meet all the required qualification requirements described below by the closing date of this announcement. If you are qualifying based on education OR if there are mandatory education requirements listed below, you MUST submit a copy of your college transcript with your application.  NOTE: Applicants must meet time-in-grade and time after competitive appointment requirements, by the closing date of this announcement. Time-In-Grade Requirements: Federal applicants must have served 52 weeks at the next lower grade to satisfy time-in-grade restrictions, per 5CFR 300, Subpart F. Applicants applying for the GS-07 grade level must have at least 1 full year of specialized experience equivalent to the GS-06 level in the Federal service which provided you with the particular knowledge, skills and abilities to perform the duties of the position. Qualifying specialized experience must demonstrate the following: -Experience performing clerical and administrative office support functions (i.e., preparing correspondence, arranging official travel, time and attendance, scheduling appointments, maintaining records, etc.) -Experience planning, coordinating and establishing a tracking system to monitor action items. -Experience planning travel arrangements (i.e. travel, vouchers, reservations, etc). AND Must be able to type a minimum of 40 wpm with no more than 3 errors. Note: Individuals may be required to take a typing exam. Education Substitution: As a general rule, education is not creditable at this level for most positions covered by this standard; however, graduate education may be credited in those few instances where the graduate education is directly related to the work of the position.


Education requirements do not apply to this vacancy announcement.


  • Address U.S. Department of State Not accepting applications by mail Washington, District of Columbia 20520 United States
  • Name: W. Terrell
  • Phone: 202-647-9507
  • Email: [email protected]


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