Associate Director is responsible as an active leadership role in coordinating and developing customer and stakeholder support and resourcing to meet Medical Center objectives. Develops collaborative partnerships with stakeholders and makes program execution decisions that affect or determine long range action. The incumbent's managerial duties and responsibilities involve final decisions which have a direct and substantial effect on the health care organization and facility operations.

Duties

The Associate Director: determines operational services and programs goals and objectives, develop short-and long-range plans for achieving them in conjunction with the overall plans of the Veterans Integrated Service Network (VISN) and consistent with the strategic planning process; directs a comprehensive evaluation pf operational services goals and objectives and makes necessary adjustments to improve delivery of patient care services; establishes local policy in such areas impacting facility operations as program emphasis and operating guidelines; administers and ensures compliance with a system designed for the development and communication of program policies and procedures; administers a management reporting system which provides appropriate data for decision making for facility operations, impacting organizational improvements. Budget and Fiscal Management: The Associate Director: leads the planning and development of current and proposed program objectives; develops short and long range fiscal year plans that meet the objectives of current and proposed programs; works on the development of a balanced financial plan; makes important decisions substantially affecting economy of facility operations activities, through management assessment, cost effective position management techniques, reorganization, methods improvements, and automation; ensures that utilization of available resources impacting facility operations; manages allocated resources; Manages all budgetary and resource management for the entire facility; takes timely corrective action where delegated responsibilities are not being properly applied or executed. Personnel Management: The Associate Director delegates authority as appropriate and holds managers under his/her oversight responsible and accountable for the performance of the product lines, programs, and services under their supervision and management. In this capacity the incumbent exercises a full range of managerial and supervisory authorities and responsibilities which include: prioritizing major work efforts; evaluating the performance of the service level management teams; giving advice, counsel, or instruction; interviewing and tentatively selecting candidates for key centralized positions, and recommending appointment, promotion or reassignment involving such positions; hearing and resolving appropriate complaints and grievances; effecting disciplinary measures, recommending action to higher level officials; and identifying and providing management development and training needs of key staff members. Stakeholder Relations: The Associate Director shares with the Director the responsibility for establishing and maintaining stakeholder relationships with a wide variety of interested institutions and groups. Responsible for establishing and maintaining community partnerships, and relationships with internal and external stakeholders. Works closely, daily, with patients, Veterans' organizations, Congressional Offices, and the media to provide information, resolve problems, and to ensure the creditability and integrity of the Medical Center. Position Description/PD#: PD99902-S Work Schedule: M-F 8-430pm Compressed/Flexible Schedule: Not Authorized Telework schedules: Not authorized Virtual work schedules: Not authorized FLSA: Exempt BU Status: NON-BU Recruitment Incentives: NOT authorized Relocation Expenses: NOT authorized Financial Disclosure Report: NOT required Permanent Change of Duty Station (PCS) Expenses: will not be paid PCS Appraised Value Offer (AVO): Not authorized Pay: Competitive salary, annual performance bonus, regular salary increases. Retirement: Traditional federal pension (5 years' vesting) and federal 401K with up to 5% in contributions by VA. Insurance: Federal health/vision/dental/term life/long-term care (many federal insurance programs can be carried into retirement). For More Information on Benefits: https://www.vacareers.va.gov/Benefits/EmploymentBenefits Competitive Federal benefits:

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 07/18/2023. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-15 position you must have served 52 weeks at the GS-14. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You must possess both the Individual Occupational Requirement and the Specialized experience in order to be found qualified for this position as described below. Individual Occupational Requirement: In order to meet the basic requirement of the Health System Administration, 0670 Occupational series, you must possess one of the following. Education: An undergraduate or graduate level degree with a Major study in hospital administration, public health administration, or related fields such as business or public administration with course work in health care administration -OR- Experience: You must possess progressively responsible analytical or administrative, or clinical management or supervisory experience in the health care field. This work may have been performed in an operating health care facility or a higher organizational echelon with advisory or directional authority over such facilities. Work must have involved a close working relationship with facility managers and analysis and/or coordination of administrative, clinical, or other service activities, and provided knowledge of the following: Missions, organizations, programs, and requirements of health care delivery systems; Regulations and standards of various regulatory and credentialing groups; and Government-wide, agency; and facility systems and requirements in various administrative areas such as budget, personnel, and procurement. Applicants must also possess: Ability to delegate authority, evaluate and oversee people and programs, recognize and adapt to changing priorities; and Knowledge of the interrelationships and interdependencies among various medical and administrative services and programs. Special Provision for ln-service Placement: Successful completion of an agency-sponsored on ?the-job training program may be substituted for qualifying experience, provided it included a formal individualized training plan. You must also meet the required specialized experience below: Specialized Experience For GS-15 level: You must have at least one (1) full year of specialized experience equivalent to at least the next lower grade level (GS-14) in the Federal Service, that is directly related to the work of the position and has equipped you with the particular knowledge, skills and abilities to successfully perform the duties as a Health System Administrator-Associate Director. Qualifying specialized experience is defined as progressively responsible analytical or administrative, or clinical management or supervisory experience in the health care field. This work may have been performed in an operating health care facility or a higher organizational echelon with advisory or directional authority over such facilities. Work must have involved a close working relationship with facility managers and analysis and/or coordination of administrative, clinical, or other service activities, and provided knowledge of the following: Missions, organizations, programs, and requirements of health care delivery systems Regulations and standards of various regulatory and credentialing groups Government-wide, agency, and facility systems and requirements in various administrative areas such as budget, personnel, and procurement Applicants must also possess: Management ability to delegate authority, evaluate and oversee people and programs, recognize, and adapt to changing priorities Knowledge of the interrelationships and interdependencies among various medical and administrative services and programs Identify and resolve problems which may inhibit accomplishing patient care mission and public policy objectives Exercise fiscal management responsibility by assisting in the preparation of the overall facility budget, in monitoring expenditures, and in recommending reallocation of funds based on shifting program needs Establish and maintain public relations with a variety of institutions and groups; apply performance standards to measure program performance and health care activities are meeting established goals and objectives Develop, evaluate, and adjust organizational structures and management systems for the administrative and allied health services managed You will be rated on the following Competencies for this position: Administration and ManagementDecision MakingFinancial ManagementHuman Capital ManagementOrganizational Awareness Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at http://://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. Physical Requirements: See VA Directive and Handbook 5019. The position involves work that is mainly sedentary but requires some bending, walking, standing and lifting/carrying (under 15lb) of supplies, patient records, staff and patient mail. Some assignments may involve more frequent walking, but these assignments may involve more frequent walking, but these assignments require no unusual physical demands to perform work. The incumbent will need to have the ability to verbally communicate and hear (aid permitted) using a telephone and must be able to type and operate computer equipment as an essential part of their position. The incumbent must be able to work closely with internal and external customers in a face to face setting.

Education

There is no educational substitution at this grade level.

Work Environment: Work is performed primarily in a Office setting; adequately lighted, temperature controlled, and ventilated. Office temperatures fluctuate periodically; involves everyday risks or discomforts which require normal safety precautions typical of such places as clinics, offices, meeting and training rooms or libraries; exposure to noise and dust on occasion. The incumbent may occasionally be exposed to patients who are combative secondary to delirium, dementia, or psychiatric disorders; Emotional and Mental Stability: The incumbent must be a mature, flexible, sensible individual capable of working effectively in stressful situations, able to shift priorities based on patient needs.

Contacts

• Address Beckley VA Medical Center 200 Veterans Avenue Beckley, WV 25801 US
• Name: Jennifer Burns
• Phone: 307-675-7117
• Email: [email protected]