This position is located at the Jesse Brown VA Medical Center (537) a Level 1b Complexity VHA Facility and is organizationally aligned under the Nursing Education Service. The primary purpose of this position is to provide administrative support oversight for the education programs and activities across the Medical Center. This position supports nurse educators, programs, simulation center, training specialists and the set-up of programs as needed.

Duties

The Management & Program Assistant supports the nursing education department's nurse educators, programs, simulation center, and Resuscitation Education Initiative Program. Performs specialized training duties in the Nursing Education Department including onboarding of students, scholarship assistance, setting up for training, managing training records. Provides administrative planning, coordination, and oversight for the breadth and depth of Nursing education and Research's complex and diverse programs. Analyzes new policy changes and guidance, the impact it will have on the programs, and provides recommendations. Coordinates with varied contacts in the pursuit of the establishment and maintaining of programs. Ex: Fiscal, Human Resources, Employee Education. Processes a wide variety of training inquires. This includes but not limited to local, VISN, VACO training and development opportunities, tuition and travel, continuous education, career development, community outreach, departmental training needs, training equipment resources, educational materials, new employee on-boarding, field accreditation services. Identifies program weaknesses and/or flaws and develops new local standard operating procedures to enhance results and remedy deficiencies, submitting the new ideas to the supervisor for approval and implementation. Collaborates with Nurse Educators, Nurse Scientist to create planned systematic studies to determine the immediate and long-range training needs of nursing practice, procedures, training sources, available courses, and course prerequisites for completing survey responses. Completes and maintains all training program records for each program, including pre-test, post-test, evaluations, training content, consent forms, and source documentation. Responsible for scheduling conference rooms as needed for meetings, trainings, and facility audits. Creates and maintains appropriate tracking and filing system for all training documents for the education department. Drafts correspondence and general communication regarding training programs, including reports as required by training specialist, supervisors, and chiefs. Prepares documents and materials needed for workshops for training specialist, including documents that are of a confidential and/or technical nature. Responsible for creating and maintaining training records plans for Learning, Innovation, and Leadership Development Services, according to record management guidelines. Trains and updates staff of the required guidelines and ensures that records are stored properly and according to records Maintains EIL (TV, Laptops, laminator) inventory. Performs other related duties as assigned. Work Schedule: Monday - Friday - 7:30am - 4:00pm Virtual: This is not a virtual position. Position Description/PD#: Management and Program Assistant/PD234640 Relocation/Recruitment Incentives: Not Authorized

Requirements

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 07/21/2023. SF-50, Notification of Personnel Action (if applicable for Time in Grade and/or Eligibility): Most recent SF-50 if you are a current or former Federal employee An SF-50 showing your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade Award 50's: DO NOT provide sufficient information and WILL NOT be accepted for the purpose of verifying time-in-grade. Examples of appropriate SF-50's include: Within grade increases at the highest grade held; or Promotions with an effective date more than one year old; or SF-50's at the highest grade held with an effective date more than one year old. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-07 position you must have served 52 weeks at the GS-06. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below: NOTE: SPECIALIZED EXPERIENCE/WORK PERFORMED MUST BE WELL DOCUMENTED AND DETAILED IN YOUR RESUME. FAILURE TO DO SO WILL DISQUALIFY YOU FROM FURTHER CONSIDERATION. Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-06 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Experience using Training Management System (TMS) to create courses, enroll, and assign staff courses, create reports, and analyze completion data; Responsible for scheduling conference rooms as needed for meetings, trainings, and facility audits; responsible for creating and maintaining training records; performs specialized education and training duties; processes a wide variety of training inquires, tuition and travel, continuous education, career development, community outreach, departmental training needs, educational materials, new employee on-boarding, field accreditation services; communicates effectively through both personal and written communications and draft correspondence and general communication regarding training programs and reports; Creates and maintains appropriate tracking and filing system for all training documents; completes and maintains all training program records; Trains and updates staff of the required guidelines and ensures that records are stored properly. You will be rated on the following Competencies for this position: Administration and ManagementCommunications and MediaComputer SkillsManages and Organizes Information Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is sedentary. Typically, the employee may sit comfortably to do the work. However, there may be some walking, standing, bending, carrying of light items like paper or books, transferring materials on/off carts, and pushing carts. No special physical demands are required to perform the work. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Contacts

• Address Jesse Brown Department of Veterans Affairs Medical Center 820 South Damen Avenue Chicago, IL 60612 US
• Name: Yasmin Scott
• Phone: 910-488-2120 X1499
• Email: [email protected]