The Office Manager is responsible for the coordination of the overall administrative, organizational, and management processes throughout the state. Areas of insight include budget/fiscal; grants, inter-agency agreements; procurement including vehicle/fleet procurement and related account management; purchasing; time and attendance; training and orientation; file management and management of reports.

Duties

The duties may include, but are not limited to: Coordinates administrative responsibilities by providing job assignments and direction to other administrative support personnel. Provides substantive support in the analysis and review of historical data and collects information using cost-benefit analysis techniques. Responsible for all reporting requirements for agency-owned and leased vehicles including utilization, storage, accidents and maintenance. Manages purchase card accounts and reconciles transactions to the appropriate budget object and accounting codes. Ensures budgetary/purchasing policies and regulations are followed. Administers employee onboarding, orientation, and exit procedures. Assists in the coordination of training activities to include logistics and scheduling of personnel.

Requirements

• You must be a US Citizen or US National.
• Individuals who were born male after 12/31/1959 must be Selective Service registered or exempt.
• Subject to satisfactory adjudication of background investigation and/or fingerprint check.
• Successful completion of one year probationary period, unless previously served.
• Direct Deposit: Per Public Law 104-134 all Federal employees are required to have federal payments made by direct deposit to their financial institution.
• Successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit https://www.e-verify.gov/.
• Valid state driver's license is required at the time of application.

Qualifications

Applicants must meet all qualifications and eligibility requirements by the closing date of the announcement including time-in-grade restrictions, specialized experience and/or education, as defined below. TIME-IN-GRADE: Current federal employees applying for a promotion opportunity must meet time-in-grade (TIG) requirement of 52 weeks of service at the next lower grade level in the normal line of progression for the position being filled. FOR THE GS-08 LEVEL: Applicants must have one year of specialized experience (equivalent to the GS-07 level) that may have been obtained in the private or public (local, county, state, Federal) sectors which demonstrates: Reviewing status of funds reports for work units throughout a state or large geographic area to determine if projected or expended funds are consistent with budget allocations. Providing guidance and leadership on administrative processes and service to work units throughout a state or large geographic area. Knowledge of federal travel regulations, policies and procedures in order to disseminate information and provide training to travelers. Skilled in the efficient use of electronic applications (e.g., spreadsheets, databases, word processing, power point, email and other venues of information technology). Working relationships with realtors, lessors, contractors, vendors, utility companies, IT, Hub and MRP-BS, Realty. Note: There is no education substitution for this grade level. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

This position does not have an education qualification requirement.

Contacts

• Address Animal and Plant Health Inspection Service USDA APHIS MRPBS 250 Marquette Avenue, Suite 410 Minneapolis, MN 55401 US
• Name: APHIS Human Resources
• Phone: 612-336-3227
• Email: [email protected]