About the Position: Located in a high profile, fast paced environment. Must have exceptional interpersonal skills and professional demeanor. Focal point for executive administrative actions, inquiries and correspondence. Coordinates and controls clerical and administrative work, not only in the immediate office, but in a significant number of subordinate offices. Telework: Situational in accordance with agency policy.

Duties

Manage multiple calendars of senior executives, to include coordinating schedules with attendees, booking meeting rooms, setting up conference calls, distributing invitations, and managing associated documents. Performs a wide variety of office management and administration duties to ensure smooth and efficient operation of the office. Serves as liaison between the Commander and Staff personnel by providing accurate, timely advice on procedures, reports, requirements, and other matters necessary to implement the Commander's policies, directives, and instructions. Reviews correspondence and documents prepared for signature of or requiring coordination by the Commander for conformance with regulations, grammar, format, and special policies of the deputy command. Coordinates clerical and administrative work, not only in the immediate office, but in a significant number of subordinate offices. Makes necessary arrangements for travel, arranging schedule of visits, making transportation and hotel reservations, notifying organizations and officials to be visited of schedule and submitting travel vouchers and reports. Receives high-ranking visitors from both the military and civilian communities, in person and telephonically. Develop briefing materials or presentations for leadership utilizing office automation software (e.g. Microsoft Office). Initiate and download time and attendance, answer employee inquiries on time and attendance and payroll issues.

Requirements

• Appointment may be subject to a suitability or fitness determination, as determined by a completed background investigation.
• This position requires the incumbent be able to obtain and maintain a determination of eligibility for a Tier 3 security investigation or access for the duration of employment. A background investigation and credit check are required.
• This position requires the incumbent to have tuberculosis testing.

Qualifications

Who May Apply: Only applicants who meet one of the employment authority categories below are eligible to apply for this job. You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected. Current Civilian Employees of the Defense Health Agency (DHA)Current Permanent Department of Defense (DoD) Civilian EmployeePriority Placement Program, DoD Military Spouse Preference (MSP) Eligible In order to qualify, you must meet the experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is in this document. Specialized Experience: One year of specialized experience which includes performing senior-executive administrative support functions in a fast-paced customer service environment to include interacting with inquirers over the phone and in person; maintaining multiple office calendars, preparing meeting minutes; creating and reviewing correspondence for grammar, format and regulatory compliance; using a variety of automated systems such as outlook, word, excel, or power point to generate reports, spreadsheets or briefings. Assist staff with travel arrangement (hotel, agenda, transportation) and follow up receipts. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-07). Proficiency Required:This position requires a qualified typist. A qualified typist can type 40 words per minute based on a 5 minute sample with three or fewer errors. Some federal jobs allow you to substitute your education for the required experience in order to qualify. For this job, you must meet the qualification requirement using experience alone--no substitution of education for experience is permitted. You will be evaluated on the basis of your level of competency in the following areas: Administration and ManagementComputer SkillsOral CommunicationWritten Communication Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-07.

Contacts

• Address JT-DHA-DDAAFG DHA NCR MKT-FT BELVOIR COMM HOS DO NOT MAIL Fort Belvoir, VA 22060 US
• Name: Army Applicant Help Desk