The primary purpose of the work of the incumbent is managing and promoting the development, discovery, and research use of the library’s ephemera (vertical files), microforms, and special format materials. This position is on the staff of the Collections, Exhibitions and Programs executive officer in the library’s reader services department. 

Duties

Maintains vertical files and  ephemera, microforms, and special format materials In the library's special collections. Develops strategies to enhance the research value of the vertical files collection, aligning with the National Gallery of Art's research needs, current and future. Implements policies and procedures for preservation, bibliographic control, access, and security of special collections materials. Creates and revises written manuals and procedural guides for consultation and training purposes. Prepares statistical reports. Applies and interprets established institutional and professional guidelines and standards to determine the appropriate principles, practices, and methods for use in all phases of assignments. Seeks out materials for inclusion in special collections, and discards out-of-scope items. Contributes significantly to the library’s collection development program for special collections as well as for systematic digitization of unique or important research materials. Oversees the functioning, use and maintenance of microform readers and scanning devices. Monitors special collections project workflows and use of shared equipment, spaces, and resources Provides instruction to new users and training to fellow library staff on the use of these devices. Leads in the development of web pages and presentation of web-based collections for the library, in collaboration with library staff and National Gallery web administrators and designers. Conducts orientation and instructional sessions to new readers on all library services, with particular emphasis on special collections. Responds to research inquiries, as a member of the library’s reference team. Participates in the development of  outreach strategies and programs to increase staff and public awareness of the library’s special collections resources. Performs bibliographic searches in print and electronic resources.

Requirements

• Current Federal employees at the National Gallery of Art

Qualifications

Candidates must meet the Qualification Standards Handbook requirements for the GS-1410-11. A qualified candidate's online application and resume must demonstrate at least one year of specialized experience equivalent to the GS-09 in the Federal service. Specialized experience is at least one year of experience (combined), equivalent in responsibility to the GS-9 grade level in the Federal service, performing a variety of administrative support duties for an arts-based organization. Your application and resume must demonstrate that you possess the following knowledge, skills and abilities (KSAs). Do not provide a separate narrative written statement. Rather, you must show in your résumé how your past work experience demonstrates that you possess the KSAs identified below. If asked to do so, cite specific examples of employment or experience contained in your resume and describe how this experience has prepared you to successfully perform the duties of this position. DO NOT write "see resume" in your application! Those applicants who meet the minimum qualification requirements will be evaluated against these factors to determine the best-qualified candidates. Familiarity with bibliographic description and care of library collections. Knowledge of visual arts, especially American, modern and contemporary, and research methods in histories of art. Ability to conduct reference interviews with library users at all levels of subject knowledge. Proficiency in organizational, administrative, communication, and problem-solving skills. Skills in online library systems and digital scanning. Note: Applicants who are referred to the hiring office for selection consideration may be required to submit writing and/or work samples as part of the interview/selection process. If the hiring office decides to request a writing and/or work sample as part of its selection process, the vacancy contact will reach out to you by email to: (1) inform you of this requirement; and (2) provide further instructions.  "Experience" refers to paid and unpaid experience. Examples of qualifying unpaid experience may include: volunteer work done through National Service programs (such as Peace Corps and AmeriCorps); as well as work for other community-based philanthropic and social organizations. Volunteer work helps build critical competencies, knowledge, and skills; and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Time-in-Grade: Current Federal employees must meet time-in-grade requirements by the closing date of this announcement to receive consideration under merit promotion procedures. CTAP/ICTAP candidates: To be considered "well qualified" you must meet all of the requirements as described in this section. You must meet all qualifications and eligibility requirements by the closing date of this announcement.

Education

Although this position does not have a positive education requirement, you may submit copies of your transcripts or a course listing. You must provide documentation supporting your education claims.

Education must be obtained from an accredited institution recognized by the U.S. Department of Education.

Foreign education must be reviewed by an organization recognized by the U.S. Department of Education. For special instructions pertaining to foreign education and a list of organizations that can evaluate foreign education, see the Department of Education website.

Contacts

• Address National Gallery of Art 4th and Constitution Avenue NW, Washington, District of Columbia 20565 United States
• Name: Staffing
• Phone: 202-842-6814
• Email: [email protected]